Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Itron Software Maintenance and Equipment with Itron Inc. The Division of Water is the sole user for Itron Software Maintenance and Equipment. Itron Inc provides water meter reading for the City of Columbus. Itron Inc is the sole source for these parts and services as they are the only distributor and authorized service provider for this specific manufacturer. Ordinance # 2145 - 2022 was passed on 7/27/2022 and contained 4, additional 1 year extensions. (There was a miscommunication and the contract lapsed.) The term of the proposed option contract would be two years, expiring 9/30/2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General budget Reservation BRPO02726
Itron, Inc., CC# 010740, Expires 9/1/2023
Estimated Annual Expenditure: $600,000.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the 9/30/2024 expiration date was missed, at this time the contract is dead, and this is an extremely critical contract as this UTC is responsible for all of the water meter reading in the City of Columbus.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Itron Software Maintenance and Equipment with Itron, Inc in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Itron Software Maintenance and Equipment UTC will provide for the purchase of water meter reading equipment, software and maintenance used to provide water meter reading services throughout the City of Columbus and Itron, Inc. is the sole source provider of these goods and services; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Utilities, Water Division, in that it is immediately necessary to authorize the Finance and Management Director, to immediately enter into a Universal Term Contract for the option to purchase Itron Software maintenance and Equipment with Itron Inc, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Itron software maintenance and equipment for a term of approximately two years, expiring 9/30/2026, with the option to renew for one (1) additional year, as follows:
Itron Inc, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.