Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Columbus Door Sales LLC, dba Graf & Sons for the purchase of a High Speed Door and Installation for the Division of Water. The high speed door will be used at the Dana G. "Buck" Rinehart Public Utilities Complex garage. Currently the large garage at this complex requires extensive heating in the winter season to protect and maintain the equipment used by the Division of Water repair crews. This high speed door is equipped with green features that support energy efficiency, such as high opening and closing speeds, and have features that prevents air leakage and limits air infiltration to reduce energy costs. In addition, the use of a high speed door will decrease maintenance cost and improve the working environment within the garage.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005095). Forty nine (49) vendors (40 MAJ/1 MBR/6 M1A/2 AS1) were solicited and two (2) bids 2 MAJ were received and opened on September 19, 2013.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Columbus Door Sales LLC dba Graf & Sons, Contract Compliance Number: 27-3334757, expires 10/15/2015. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $32,480.00 is budgeted for this purchase. The Division of Water did not have purchase of similar items in 2012 or 2011.
Title
To authorize the Director of Finance and Management to enter into a contract with Columbus Door Sales LLC, dba Graf & Sons for the purchase and installation of a High Speed Door for the Division of Water and to authorize the expenditure of $32,480.00 from the Water Operating Fund. ($32,480.00)
Body
WHEREAS, the high speed door will be used at the Dana G. "Buck" Rinehart Public Utilities Complex garage. Currently the large garage at this complex requires extensive heating in the winter season to protect and maintain the equipment used by the Division of Water repair crews. This high speed door is equipped with green features that support energy efficiency, such as high opening and closing speeds, and have features that prevents air leakage and limits air infiltration to reduce energy costs. In addition, the use of a high speed door will decrease maintenance cost, improve the working environment within the garage, and improve safety and security at this complex; and
WHEREAS, the Purchasing Office opened formal bids on September 19, 2013 for the purchase of High Speed Door and Installation for the Division of Water; and
WHEREAS, the Division of Water recommends an award to be made to the lowest, responsive and responsible bidder, Columbus Door Sales LLC, dba Graf & Sons; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005095 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Columbus Door Sales LLC, dba Graf & Sons for the purchase of a High Speed Door and Installation for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $32,480.00 much thereof as may be needed is hereby authorized from Water Operating Fund 600, Department 60-09, OCA Code 602755, Object Level One 03, Object Level Three 3370, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.