Explanation
This legislation authorizes the Director of Public Utilities to modify the existing contract with Specialized Elevator Corp for elevator maintenance services for the Division of Water Reclamation (DOWR). The contract modification includes extending the contract for an additional year, from February 22, 2026, to February 21, 2027. The modification also covers the funding necessary for the elevator maintenance services during the extended period.
ORD 3347-2022 authorized the Director of Public Utilities to enter into a contract the contract for elevator maintenance services for the Division of Water Reclamation . ORD 2343-2023 modified the contract to extend the term and add funding, ORD 0271-2024 modified the contract to extend the term without adding additional funding, and finally ORD 2890-2024 added additional funding and extended the term of the contract through February 21, 2026. In May 2025 the contract’s original vendor (Gable Elevators) was purchased by Specialized Elevator Corp. Due to this change, this legislation also authorizes the Director of Public Utilities to modify past outstanding, present, and future contracts and purchase orders with Gable Elevator and authorizes the assignment of all past outstanding, present, and future business done by the City of Columbus from Gable Elevator to Specialized Elevator Corp.
The contract modification will continue to provide elevator maintenance services for DOWR facilities, including the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center Facility. The scope of work includes inspection, testing, troubleshooting, maintenance, repair or replacement of failed components, and software updates for the elevators and associated equipment.
The economic impact of the contract modification lies in ensuring the proper functioning of the elevators, which aids in the operation of plant processes and equipment, ensuring the safety of personnel, and avoiding budget impacts due to equipment failure. There are no community outreach or environmental factors considered for this project.
1. Amount of additional funds: Total amount of additional funds needed for the contract is $69,000.00. Total contract amount including this modification is $381,601.52.
2. Reason additional funds were not foreseen: Funding is added on an incremental basis to provide for services. The need for additional funds were included in the initial contract.
3. Reason other procurement processes are not used: The pricing was obtained through a formal bid (RFSQ023154) and awarded to the bidder that met the specifications. Planned contract modifications were anticipated to add funds for continuation of services. This is one of those planned contract modifications so a new procurement process is not required.
4. How cost was determined: A cost proposal was provided by Gable Elevator in their bids and was reviewed by the Division of Sewerage and Drainage and was deemed acceptable.
SUPPLIER:
Specialized Elevator Corp D365 Vendor #053208 | Expires 7/23/2027 | Specialized Elevator Corp does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$69,000.00 was budgeted for elevator maintenance services.
$43,570.98 has been spent so far in 2025 as of 10/16/2025
$52,297.74 was spent in 2024
$36,789.54 was spent in 2023
Title
To authorize the Director of Public Utilities to modify the existing contract with Specialized Elevator Corp for elevator maintenance services at various Department of Public Utilities, Division of Water Reclamation facilities; to authorize the expenditure of $69,000.00 from the Sewer Operating Sanitary Fund, to extend the term for an additional year, and to authorize the Director of the Department of Public Utilities to modify past outstanding, present, and future contracts and purchase orders with Gable Elevator and to authorize the assignment of all past outstanding, present, and future business done by the City of Columbus from Gable Elevator to Specialized Elevator Corp. ($69,000.00)
Body
WHEREAS, there is an ongoing need for elevator maintenance services at various Department of Public Utilities, Division of Water Reclamation facilities, specifically at the Sewer Maintenance Operations Center and Southerly and Jackson Pike Wastewater Treatment Plants, and other department sites may be added in the future; and
WHEREAS, the Department of Public Utilities solicited competitive bids for the services in accordance with the relevant provisions of Chapter 329 of City Code Code and RFSQ023154 was opened on November 16, 2022 and two (2) bids were received, one which was deemed non responsive; and
WHEREAS, the Department of Public Utilities recommended that an award be made to the lowest, responsible and responsive bidder: Gable Elevator; and
WHEREAS, the agreement’s previous vendors Gable Elevator merged with Specialized Elevator Corp in May 2025; and
WHEREAS, this legislation also authorizes the Director of Public Utilities to modify past outstanding, present, and future contracts and purchase orders with Gable Elevator and authorizes the assignment of all past outstanding, present, and future business done by the City of Columbus from Gable Elevator to Specialized Elevator Corp; and
WHEREAS, the contract was originally bid as a one (1) year contract with the option for three (3) renewal years, and the third renewal period is from February 22, 2026, to February 21, 2027, contingent upon mutual agreement, availability of budgeted funds, and approval by City Council; and
WHEREAS, the expenditure of $69,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewer Operating Sanitary Fund, as $25,000.00 from object class 02 Materials and Supplies and $44,000.00 from object class 03, per the accounting codes in the attachment to this ordinance; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify the contract with Specialized Elevator Corp, for Elevator Maintenance services at various Department of Public Utilities facilities; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify the existing contract with Specialized Elevator Corp, for elevator maintenance services at various Division of Water Reclamation facilities. The contract modification will extend the contract for an additional year from February 22, 2026, to February 21, 2027.
SECTION 2. That the Director of Public Utilities is hereby authorized to modify past outstanding, present, and future contracts and purchase orders with Gable Elevator and is authorized to assign all past outstanding, present, and future business done by the City of Columbus from Gable Elevator to Specialized Elevator Corp.
SECTION 3. That the expenditure of $69,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $25,000.00 from object class 02 Materials and Supplies and $44,000.00 from object class 03 Services; per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.