Explanation
BACKGROUND: The Department of Public Utilities over the last three years has consolidated the licensing and maintenance of Autodesk products. The software is used for mapping and the creation/updating of shop drawings and architectural plans. The intention of placing all the software subscriptions on one contract is to streamline the future procurement and licensing process and ensure that all employees have the tools they need to do their work in the most efficient manner. Because the software program is proprietary to the vendor, the Division of Operational Support would like to enter into a sole source contract with DLT Solutions, Inc., the sole distributor in this area, in the amount of $24,069.20. CC# 54-1599882. Contract Compliance number expires on July 5, 2008. They do not have certified MBE/FBE status.
FISCAL IMPACT: $24,069.20 is needed for this purchase.
Title
To authorize the Director of Public Utilities to establish a purchase order with DLT Solutions, Inc. for the licensing and maintenance of the Autodesk products currently used for the Division of Operational Support, and to authorize the expenditure of $8,664.91 from the Sewerage System Operating Fund, $6,257.99 from the Stormwater Operating Fund, $481.39 from the Electricity Operating Fund and $8,664.91 from the Water Operating Fund. ($24,069.20)
Body
WHEREAS, the Department of Public Utilities over the last three years has consolidated the licensing and maintenance of Autodesk products, and
WHEREAS, the software is used for mapping and the creation/updating of shop drawings and architectural plans, and
WHEREAS, the intention of placing all the software on one contract is to streamline the future procurement and licensing process and ensure that all employees have the tools needed to do their work in the most efficient manner, and
WHEREAS, the software program is proprietary, and
WHEREAS, it has become necessary in the usual daily operation of the Division of Operational Support, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a contract, with DLT Solutions, Inc., for the licensing and maintenance of the Autodesk products currently used, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to establish a purchase order with DLT Solutions, Inc. for the licensing and maintenance of the Autodesk products currently used for the Division of Operational Support, in accordance with quotation on file in the Department of Public Utilities, Fiscal Office.
Section 2. That the expenditure of $24,069.20 or so much thereof as may be needed, be and the same hereby is authorized as follows:
FUND 650, Sewer System Operating Fund
OCA: 600205
Object Level 1: 03
Object Level 3: 3369
Amount: $8,664.91
FUND675 Storm Water Operating Fund
OCA: 600215
Object Level 1: 03
Object Level 3: 3369
Amount: $6,257.99
FUND 550 Electricity Operating Fund
OCA: 600207
Object Level 1: 03
Object Level 3: 3369
Amount: $481.39
FUND 600 Water Operating Fund
OCA: 600209
Object Level 1: 03
Object Level 3: 3369
Amount: $8,664.91
TOTAL AMOUNT: $24,069.20
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.