Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to execute a Purchase Order with Synergen, Inc., for the annual Software License Fee for the Integrated Maintenance Management System (IMMS) for the Department of Public Utilities, in order to continue the license for use of the IMMS system, and for support thereof. This system has been in use in the Division of Sewerage and Drainage since startup on September 1, 2003, and is currently beginning implementation in the Divisions of Electricity and Water.
B. Contract Compliance No.: 680264853.
C. Type of Business Enterprise: Majority.
D. Emergency Designation: This is the first annual renewal of this license fee since the initial implementation began. The Vendor was not aware of normal City legislation and processing times, and did not advise the City of the renewal amount until late September; emergency designation is requested in order to meet the October 31, 2004 required renewal date. The Vendor will provide adequate notice for 30-day legislation in future renewals.
2. FISCAL IMPACT:
A. Budget Information: Sufficient budgeted monies are available for this purpose in the OCA 605378 budget for FY2004.
B. Historical Data: This is the first year for this annual license fee. In future years, the fee will be apportioned among all user Divisions of the Department, as the system implementations in the Divisions of Electricity and Water proceed.
Title
To authorize the Director of Public Utilities to execute a purchase order to Synergen, Inc., in order to pay the annual software license fee for the Integrated Maintenance Management System, to provide continuing rights for use of the system, and for the support of such use for the Division of Sewerage and Drainage; to authorize the expenditure of $ 55,000.00; and to declare an emergency. ($55,000.00)
Body
WHEREAS, the Integrated Maintenance Management System (IMMS) currently in use in the Department of Public Utilities by the Division of Sewerage and Drainage is an integrated system utilizing software by Synergen, Inc., and is expected to provide significant efficiencies, economies, and enhanced regulatory documentation for the Division; and,
WHEREAS, there is an annual license fee to users of this copyright software system for rights of use and access to support, and the vendor has notified the City of the amount of the current fee; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the execution of a purchase order for the annual software license fee for the Integrated Maintenance Management System, in order to provide for the proper, planned continuation of the operation of the system, for the preservation of the public health, peace, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to execute a purchase order to Synergen, Inc., 2121 North California Blvd., Suite 800, Walnut Creek CA 94596-7306, to pay the current annual support fee under the Software License Agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That the expenditure of $55,000.00, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of this purchase order, as follows:
OCA Code Object Level 3 Amount
605378 3358 $55,000.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.