Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Public Utilities to enter into a planned modification to add funding in 2025 for installation, repair and maintenance of commercial fencing, gate & gate controllers with The Paul Peterson Co., Safety Division, Inc. in the amount of $220,000.00 (which includes a 10% contingency). This contract is used to install, repair and maintain new and existing fencing, gates and controllers in and around the Department of Public Utilities locations to maintain security.
The proposed fencing and gate installation would occur at the following location(s): Spring Street Power Sub Station (adjacent to the Municipal Light Building and Crew Stadium, located in downtown Columbus). This legislation represents phase one (1) of a planned two (2) phase project at this location with phase one (1) expected to be completed within the 2025 budget year, while phase two (2) was submitted to be included in the 2026 Division of Power annual budget and is not included in this legislation request at this time. Phase one (1) work at this site will encompass the installation of climb-proof, cut-proof fencing to protect existing equipment at this location from vandalism and ensure the safety of the public.
The Department of Public Utilities solicited competitive bids for Installation, Maintenance and Repair of Commercial Fencing, Gate & Gate Controllers in accordance with the relevant provisions of Section 329 (RFQ028373). Two hundred and sixty-nine (269) vendors (1 MBE/VBE, 2 MBE/WBE, 4 WBE, 16 MBE, 15 EBE and 231 MAJ) were solicited. One (MAJ) bid was received and opened on March 9, 2022.
The bid from The Paul Peterson Co., Safety Division, Inc. was the only bidder and met all the specifications.
CONTRACT AMOUNTS / TIMELINE
The contract term is from the date of execution up to and including August 31, 2026. The contract language allowed for one (1) year renewal options based upon mutual agreement, availability of funds, and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that require additional funding, a modification would be requested.
This contract is funded on a yearly basis, and this legislation seeks to modify the contract to add additional funding for 2025. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
Cost summary:
Original Contract, Ordinance #0754-2023 $190,000.00
Modification #1, Ordinance #0421-2024 $91,000.00
Modification #2, Ordinance #0317-2025 $77,000.00
Modification #3, Ordinance # (Pending) $220,000.00 (which includes a 10% contingency amount)
Estimated Contract Total: $578,000.00
1. Amount of additional funds: Total amount of additional funds needed for this contract modification is to ADD $220,000.00. Total contract amount including this modification is $578,000.00.
2. Reasons additional funds were not foreseen: The contract is funded on a yearly basis based upon available funding, mutual agreement by both parties, approval by Ordinance of Columbus City Council and the appropriation and certification of funds by the City Auditor. This funding is necessary to provide for the payment of services for Phase one (1) of the planned project at this site which should be concluded within the 2025 budget year.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract and subsequent renewals. Lower pricing or more attractive terms and conditions are NOT anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
SUPPLIER: The Paul Peterson Co., Safety Division, Inc., vendor #004409, CC#31-0868875 expires 6/30/27, Majority Status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The requested $220,000.00 for this project has been budgeted for by the Division of Power and is necessary for this purchase. However, these budgeted funds currently reside within object class 06 (Capital Outlay) and need transferred to object class 03 (Purchased Services) as the fencing to be installed is already owned by the city and we are strictly paying for installation services of said fencing. $220,000.00 will be transferred from object class 06 to object class 03 within the Electricity Operating Fund to support these requested expenses. There is sufficient budget authority available in the 2025 Electricity Operating Fund's Budget to fund the transfer.
$122,566.12 was spent YTD in 2025 (as of 10.28.25)
$80,372.19 was spent in 2024
$22,748.38 was spent in 2023
Title
To authorize the Director of the Department of Public Utilities to modify the contract with The Paul Peterson Co., Safety Division, Inc.to add additional funding in the amount of $220,000.00 for Installation, Maintenance and Repair of Commercial Fencing, Gate & Gate Controllers; to authorize the transfer of $220,000.00 between object classes in the Electricity Operating Fund; and to authorize the expenditure of $220,000.00 from the Electricity Operating Fund. ($220,000.00)
Body
WHEREAS, the Department of Public Utilities solicited bids for Installation, Maintenance and Repair of Commercial Fencing, Gate & Gate Controllers (RFQ023873); and
WHEREAS, one bid was received and opened by the Director of the Department of Public Utilities on March 9, 2022; and
WHEREAS, the Department of Public Utilities awarded a contract to the only responsive bidder, The Paul Peterson Co., Safety Division, Inc.; and
WHEREAS, this contract expires August 31, 2026, and upon mutual agreement of the parties, availability of funds, and approval by the Columbus City Council, this contract may be renewed for one additional year; and
WHEREAS, the Division of Power has a need to transfer $220,000.00 between object classes within the
2025 Electricity Operating Fund budget. Funds for the transfer have been identified and are available in
Object Class 06; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify the contract with The Paul Peterson Co., Safety Division, Inc., to add additional funding in the amount of $220,000.00, for the purchase Installation, Maintenance and Repair of Commercial Fencing, Gate & Gate Controllers at the Spring Street Power Sub Station to protect existing equipment at that location from vandalism and ensure the safety of the public, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to modify the existing contract with The Paul Peterson Co., Safety Division, Inc. in accordance with the terms and conditions of RFQ023873 on file in the Department of Public Utilities, to add additional funding in the total amount of $220,000.00 for the purchase of fencing installation services at the Spring Street Power Sub Station. Total contract amount including this modification is $578,000.00.
SECTION 2. That the transfer of $220,000.00 or so much thereof as may be needed is hereby authorized between Object Classes within Fund 6300 Electricity Operating Fund per the accounting codes in the attachment to this ordinance; and that the expenditures of an amount not to exceed $220,000.00, or so much thereof as may be needed in Fund 6300 (Electricity Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance are hereby authorized.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.