Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Mid-American Cleaning Contractors at the Police Academy at 1000 North Hague Avenue. The original contract was formally bid and authorized by Ordinance No. 0298-2010, passed February 24, 2010, with four one-year renewal options. This is the third of four one-year renewal options for the period of March 1, 2013 through February 28, 2014.
Emergency action is requested so that custodial services may continue without interruption, thereby ensuring the cleanliness of the building.
Mid-American Cleaning Contractors Contract Compliance No. 34-1673766; expiration date October 18, 2014.
Fiscal Impact: The Facilities Management Division budgeted $188,369.95 for custodial services at the Police Academy in the 2013 General Fund Budget. The amount spent on this custodial contract in 2012 was $125,160.88. The cost of this contract renewal is $188,369.95. This legislation is contingent on the passage of the 2013 operating budget.
Title
To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Mid-American Cleaning Contractors for full service custodial services at the Police Academy, 1000 North Hague Avenue; to authorize the expenditure of $188,369.95 from the General Fund; and to declare an emergency. ($188,369.95)
Body
WHEREAS, the original contract for custodial services was authorized by Ordinance No. 0298-2010, passed February 24, 2010; and
WHEREAS, there are four one-year renewal options and it is the recommendation of the Facilities Management Division to exercise the third of these renewals; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with Mid-American Cleaning Contractors for custodial services at the Police Academy, so the custodial services are not disrupted; thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with Mid-American Cleaning Contractors for full service custodial services at the Police Academy, 1000 North Hague Avenue.
SECTION 2. That the expenditure of $188,369.95, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $188,369.95
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.