Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to purchase one (1) electric utility cart from Jerry Pate Turf & Irrigation, Inc. This machine will be utilized by the Department of Finance Fleet Management Division.
RFQ032061 closed on 2/19/2026. There were six (6) bidders and the award was given to Jerry Pate Turf & Irrigation Inc as the third lowest bidder since Advance Services Group and Nassau Trading Inc., did not meet the minimum specification requirements. This deemed Jerry Pate Turf & Irrigation Inc. the lowest, responsive, and responsible bidder and was therefore awarded the contract for the requisition of the electric utility cart.
Eagle Golf Cars LLC - Vendor# 009974 - $0.00
Advance Services Group - Vendor# 044287 - $1,138.90
Nassau Trading Inc - Vendor# 050674 - $17,441.00
Jerry Pate Turf & Irrigation Inc - Vendor# 034768 - $18,510.47
Alamex Inc Vendor# 052925 - $22,410.00
Fiscal Impact: This ordinance authorizes an expenditure of $18,510.47 from the Fleet Management Capital Fund 5205 with Jerry Pate Turf & Irrigation Inc for the purchase of one (1) electric utility cart.
Emergency action is requested so that older high mileage vehicles can be removed from service and newer vehicles can be placed into service. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing machinery to increase in cost as well as limit their availability and produce unacceptably long lead times. Therefore, emergency legislation is being requested so that Fleet may ensure the pending purchase and delivery of this machinery.
Title
To authorize the Finance and Management Director on behalf of the Fleet Management Division to establish a purchase order with Jerry Pate Turf & Irrigation Inc. for one (1) electric utility cart; to authorize expenditure of $18,510.47 from the Fleet Management Capital Fund; and to declare an emergency. ($18,510.47)
Body
WHEREAS, the Fleet Management Division has a need to purchase one (1) electric utility cart, for use by the Fleet Management Division, and
WHEREAS, the Fleet Management Division advertised and solicited formal bids pursuant to RFQ032061 and opened responses on February 19, 2026 and selected the lowest responsive, and responsible and best bidder, Jerry Pate Turf & Irrigation Inc., and
WHEREAS, it is necessary to authorize an expenditure of $18,510.47 from the Fleet Management Capital Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division in that it is immediately necessary, to authorize the Finance and Management Director to enter into contract with Jerry Pate Turf & Irrigation Inc. for one (1) electric utility cart for use at fleet maintenance facilities so that older high mileage vehicles can be removed from service and newer vehicles can be placed into service and because of the market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles causing a limited availability and increases in cost; all for the immediate preservation of the public health, peace, property, safety, and welfare, NOW, NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order for the acquisition of one (1) electric utility cart from Jerry Pate Turf & Irrigation Inc. for use by the Department of Finance, Fleet Management Division.
SECTION 2. That the expenditure of $18,510.47, or so much thereof as may be necessary, is hereby authorized and approved from the Fleet Management Capital Fund 5205 within project P550003-100000 in Object Class 06 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.