Explanation
1. BACKGROUND
The City of Columbus, Department of Public Service, Division of Design and Construction, and the Department of Public Utilities Division of Sewerage and Drainage, are engaged in the Minnesota Avenue Roadway and Sewer Improvement project. This legislation authorizes the Director of Public Service to enter into contract for the construction of the Minnesota Avenue Roadway and Sewer Improvement project. This improvement Reconstructs Minnesota Avenue between Joyce Avenue and Parkwood Avenue and includes street trees in grassy tree lawns, sidewalks (2400 feet), curb ramps (23), street lighting, curb and gutter, and storm sewer improvements. These improvements will provide multi-modal transportation facilities and improve drainage.
The pedestrian generators that this project serves include the East Linden Elementary School. This project complies with the recommendation of the Pedestrian Thoroughfare Plan because the Division of Mobility Options reviewed walk widths for anticipated future activity. Pedestrian Quality of Service analyses show a marked improvement in that sidewalks are being constructed where there are presently no pedestrian facilities.
The estimated Notice to Proceed date is June 8, 2010. The project was let by the Office of Support Services through vendor services. 7 bids were received on April 15, 2010 (7 majority, 0 minority) and tabulated on April 9, 2010 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Conie Construction $792,999.75 Columbus, OH Majority
Darby Creek Excavating $810,097.79 Circleville, OH Majority
Columbus Asphalt $816,766.95 Gahanna, OH Majority
Nickolas Savko & Sons $834,206.05 Columbus, OH Majority
Elite Excavating $861,338.15 Ontario, OH Majority
Complete General $920,295.90 Columbus, OH Majority
Shelly and Sands $954,445.00 Columbus, OH Majority
Award is to be made to Conie Construction Co., Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Conie Construction Co.
2. CONTRACT COMPLIANCE
Conie Construction Company's contract compliance number is 310800904 and expires 3/11/11.
3. FISCAL IMPACT
The cost of construction will be split equally between the Division of Design and Construction and The Division of Sewerage and Drainage. Funding for the Division of Design and Construction is available in the Streets and Highways G.O. Bonds Fund and the Street and Highway Improvement Fund. Funding for the Division of Sewerage and Drainage is available in the Storm B.A.B.s Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow this project to proceed on schedule and alleviate localized roadway and flooding issues.
Title
To authorize the Director of Public Service to enter into a contract with Conie Construction Co., Inc., for construction of the Minnesota Avenue Roadway and Sewer Improvement project for the Division of Design and Construction; to amend the 2010 CIB; to authorize the appropriation and transfer of funds within the Streets and Highways G.O. Bonds Fund and the Street and Highway Improvement Fund; to authorize the transfer of $436,149.87 within the Storm B.A.B.s Fund; and to authorize the expenditure of $872,299.75 from the Streets and Highways G.O. Bonds Fund and the Street and Highway Improvement Fund for the Division of Design and Construction and the Storm B.A.B.s Fund, for the Division of Sewerage and Drainage; and to declare an emergency. ($872,299.75)
Body
WHEREAS, bids were received on April 8, 2010, and tabulated on April 9, 2010, for the Minnesota Avenue Roadway and Sewer Improvement project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, it is necessary to transfer funds within the Storm B.A.B.s Fund for the project to proceed; and
WHEREAS, it is necessary to amend the 2010 Capital Improvements Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the contract should be awarded immediately so that the work can begin at the earliest possible time this construction season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into a contract with Conie Construction Co., Inc., 1340 Windsor Avenue, Columbus, OH, 43211, for the construction of the Minnesota Avenue Roadway and Sewer Improvement project in the amount of $792,999.75, in accordance with the specifications and plans on file in the office of the Support Services; and to obtain and pay for the necessary inspection costs associated with this project up to a maximum of $79,300.00.
Section 2. That the 2010 Capital Improvement Budget authorized by ordinance 0564-2010 be and is hereby amended as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund/Project / Project Name / Current / Change / Amended
704 / 704999-100000 / Unallocated Balance / $180,416.00 (Carryover) / ($180,416.00) (Carryover) / $0.00 (Carryover)
704 / 530294-100000 / Northland Area Improvements / $107,988.00 (Carryover) / ($107,988.00) (Carryover) / $0.00 (Carryover)
766 / 530161-100000 / Roadway Improvements / $1,468,390 (Carryover) / ($147,747.00) (Carryover) / 1,320,643(Carryover)
704 / 530161-100076 / Roadway Improvements - Minnesota Avenue / $0.00 (Carryover) / $288,404.00 (Carryover) / $288,404.00 (Carryover)
766 / 530161-100076 / Roadway Improvements - Minnesota Avenue / $0.00 (Carryover) / $147,747.00 (Carryover) / $147,747.00 (Carryover)
Division of Sewerage and Drainage-Stormwater, Dept-Div 60-15:
Fund/Project / Project Name / Current / Change / Amended
676 / 610796-100000 / River South Roadway Improvements / $630,454.00 (Carryover) / ($436,150.00) (Carryover) / $194,304.00 (Carryover)
676 / 610763-100000 / Minnesota Avenue Sewer Improvements / $0.00 (Carryover) / $436,150.00 (Carryover) / $436,150.00 (Carryover)
Section 3. That from the unappropriated monies in the Streets and Highways G.O. Bonds Fund, No. 704, and the Street and Highway Improvement Fund, No. 766, and from all monies estimated to come into said funds from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2010, the sum of $328,162.00 is hereby appropriated as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 704999-100000 / Unallocated Balance / 06-6600 / 591254 / $180,415.13
766 / 530161-100000 / Roadway Improvements / 06-6600 / 590010 / $147,746.87
Section 4. That the Transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund and the Street and Highway Improvement Fund be authorized as follows:
Division of Design and Construction, Dept-Div 59-12:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 704999-100000 / Unallocated Balance / 06-6600 / 591254 / $180,415.13
704 / 530294-100000 / Northland Area Improvements / 06-6600 / 591261 / $107,987.88
766 / 530161-100000 / Roadway Improvements / 06-6600 / 590010 / $147,746.87
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100076 / Roadway Improvements - Minnesota Avenue / 06-6600 / 741616 / $288,403.01
766 / 530161-100076 / Roadway Improvements - Minnesota Avenue / 06-6600 / 766176 / $147,746.87
Section 5. That the Transfer of cash within the Storm B.A.B.s Fund be authorized as follows:
Division of Sewerage and Drainage-Stormwater, Dept-Div 60-15:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
676 / 610796-100000 / River South Roadway Improvements / 06-6621 / 685796 / $436,149.87
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
676 / 610763-100000 / Minnesota Avenue Sewer Improvements / 06-6621 / 676763 / $436,149.87
Section 6. That for the purpose of paying the cost of the contract and inspection, the sum of $872,299.75 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, and the Street and Highway Improvement Fund, No. 766, for the Division of Design and Construction and the Storm B.A.B.s Fund, Fund #676 for the Division of Sewerage and Drainage as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100076 / Roadway Improvements - Minnesota Avenue / 06-6631 / 741616 / $288,403.01
766 / 530161-100076 / Roadway Improvements - Minnesota Avenue / 06-6631 / 766176 / $108,096.87
766 / 530161-100076 / Roadway Improvements - Minnesota Avenue / 06-6687 / 766176 / $39,650.00
Division of Sewerage and Drainage, Dept-Div 60-15:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
676 / 610763-100000 / Minnesota Avenue Sewer Improvements / 06-6621 / 676763 / $396,499.87
676 / 610763-100000 / Minnesota Avenue Sewer Improvements / 06-6687 / 676763 / $39,650.00
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.