Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify to extend and add funds to a service contract with Routeware, Inc. for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet.
The aforementioned project will allow the Division of Refuse Collection to maximize efficiencies and to assess streets for pot holes, illegal dumping, and other street maintenance, as the vehicles travel around their assigned routes.
Routeware is an on-demand routing solution that will interface with existing routing software systems Lucity and GIS. The process enhances efficiencies for the Division of Refuse Collection creating a streamlined option to develop optimized bulk collection and container management routes each day. Drivers receive the routing instructions through iPhones leased by Routeware, Inc., and the routes are developed through an online portal that will pull in all relevant information for that day. The phones also allow the drivers to take before and after pictures to confirm service.
The department originally started using the Rubicon Global GPS tracking and route diagnostics in 2021 through a separate contract. The original contracts and related modifications have since expired and it was determined that a new contract was needed to be established in order to continue utilizing services. Routeware, Inc., the current provider of software for turn-by-turn directions and data collection for the Division of Refuse, acquired Rubicon in 2024.
Ordinance 1911-2025, later amended by Ordinance 2493-2025, authorized the Director of Public Service to enter into the original one-year contract, with the option of two one-year renewals. This will be the first of the one-year renewals.
The original contract amount: $147,576.00 (PO532698, Ord. 1911-2025)
The total of modification 1: $154,954.80 (This ordinance, Ord.1601-2026)
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Routeware, Inc. is CC030689 and expires May 21, 2027.
3. FISCAL IMPACT
Funding in the amount of $154,954.80.00 is available within Fund 1000, the Refuse Collection General fund, within the Department of Public Service.
4. Emergency Justification
Emergency action is requested to facilitate the execution of the service contract so as not to delay the addition of needed route efficiencies, identifying street maintenance issues and illegal dumping sites, and cost savings therein.
Title
To authorize the Director of Public Service to modify, extend and add funds to a service contract with Routeware, Inc. for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection; to authorize the expenditure of up to $154,954.80 from the Refuse Collection General fund to pay for the contract; and to declare an emergency. ($154,954.80)
Body
WHEREAS, it is necessary to authorize the Director of Public Service to modify to extend and add funds to a service contract with Routeware, Inc. for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet; and
WHEREAS, it is necessary to authorize the expenditure of $154,954.80 from the Division of Refuse Collection General Fund; and
WHEREAS, the department originally contracted with Routeware, Inc., as authorized by Ordinance 1911-2025, later amended by Ordinance 2493-2025, for one year with two one-year renewal options; and
WHEREAS, this will be the first of the one-year renewal options; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify to extend and add funds to a service contract with Routeware, Inc. in order to avoid service interruptions of needed route efficiencies, identifying street maintenance issues and illegal dumping sites, and cost savings therein; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to modify to extend and add funds to a service contract with Routeware, Inc., 7719 Wood Hollow Dr. Ste. #150, Austin, TX 78731, for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet.
SECTION 2. That the expenditure of $154,954.80, or so much thereof as may be needed, is hereby authorized in Fund 1000 (Refuse Collection General fund), Dept-Div 5902 (Division of Refuse Collection) the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.