Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing to repave, remove, replace or install new asphalt areas within various parks and City Golf Courses. Work under this contract will include: repaving entry drives and parking lots to improve accessibility and safety; repaving and new loop walks to promote physical activity; sports court repairs that will improve the playing surface at the Whetstone tennis courts and additional basketball court space at Cremeans Park; and improve the parking area and cart paths at Mentel Memorial and Champions Golf Courses. The parks and facilities that will be included in the project are:
Big Walnut Park (20) $69,900
Champions Golf Course (11) $57,850
Cremeans Park (11) 15,600
Far East Community Center (20) $43,000
Lindbergh Park (15) $37,800
Lou Berliner Park (17) $83,000
Mentel Memorial Golf Course (25) $56,400
Milo Grogan Park & Community Center (14) $11,000
Northeast Park & Howard Community Center (12) $64,000
Summitview Park (2) $21,000
Westmoor Park (15) $19,500
Whetstone Park (10) $159,400
Windsor Park (14) $75,500
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 18, 2014 and received by the Recreation and Parks Department on May 6, 2014. Bids were received from the following companies:
Status Bid Amount
M&D Blacktop MAJ $713,950.00
Columbus Asphalt MAJ $748,650.00
Sheedy Paving MAJ $801,680.00
Ohio Paving MAJ $827,076.20
B&C Blacktop MAJ $700,900.00*
*Bid did not include a price for Item #2.
After review of the proposals that were submitted, it was determined that M&D Blacktop was the lowest and most responsive bidder.
Principal Parties:
Vendor Name: Pavement Protectors dba M&D Blacktop Sealing
Vendor Address: 2020 Longwood Ave., Grove City, OH 43123
Vendor Contact Name and Phone: Mark Nance 614-875-9989
Contract Compliance Number: 311131599
Contract Compliance Expiration Date: July 2, 2014
Number of Columbus Based Employees: 15+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season due to unsafe conditions that have been created due to this past winter.
Fiscal Impact:
The costs for this project will be $713,950.00 with a contingency of $101,725.00 for a total of $815,675.00. The contingency has been increased in order to cover any additional repairs that may become necessary due to the unusually cold and wet winter.
Title
To authoize the City Auditor to transfer $665,000.00 within Recreation and Parks Funds 702 and 712; To authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for the Asphalt Improvements 2014 Project; to authorize the expenditure of $713,950.00 with a contingency of $101,725.00 for a total of $815,675.00 from the Recreation and Parks Voted Bond Funds 702 and 712; to amend the 2014 Capital Improvement Budget Ordinance # 0683-2014; and to declare an emergency. ($815,675.00)
Body
WHEREAS, bids were received on April 18, 2014 for the Asphalt Improvements 2014 Project and will be awarded to Pavement Protectors dba M&D Blacktop Sealing; and
WHEREAS, funds are being moved to alternate projects within Funds 702 and 712 to establish correct funding locations for the Asphalt Improvements 2014 Project; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Funds 702 and 712; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season due to unsafe conditions that have been created due to this past winter, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $665,000.00 within the Recreation and Parks Voted Bond Funds 702 and 712 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
440006-100000 (UIRF Improvements) 643056 6621 $6,500.00
440006-100113 (P.A. 13 UIRF Improvements) 726113 6621 $45,000.00
440006-100119 (P.A. 19 UIRF Improvements) 706119 6621 $175,000.00
510011-100008 (New Spraygrounds) 721108 6621 $12,500.00
510017-100008 (Wilson Rd. Park Development) 721708 6621 $23,844.72
510017-100199 (Red Bank Marina) 717199 6621 $50,000.00
510017-100455 (Olentangy Water Trail Improvements) 717455 6621 $49,999.61
510035-100004 (Facility Improvements - Contingencies) 723504 6621 $407.38
510035-100010 (HVAC Improvements) 723510 6621 $52,900.00
510035-100012 (Alum Creek Maintenance Building) 735012 6621 $248,848.29
TO:
Project OCA Code Object Level 3 Amount
510017-100072 (Big Walnut Park) 721772 6621 $135,200.00
510017-100119 (Cremeans Park) 717119 6621 $15,600.00
510035-100017 (Far East Center Improvements) 723517 6621 $43,000.00
510017-100239 (Lindbergh Park) 717239 6621 $37,800.00
510017-100064 (Berliner Sports Park) 721764 6621 $83,000.00
510035-100006 (Milo Grogan Renovations) 723506 6621 $11,000.00
510035-100019 (Howard Recreation Center) 723519 6621 $64,000.00
510017-100377 (Summitview Park) 717377 6621 $21,000.00
510017-100423 (Westmoor Park) 717423 6621 $19,500.00
510017-100426 (Whetstone Park) 717426 6621 $159,400.00
510017-100440 (Windsor Park) 717440 6621 $75,500.00
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; 440006-100000; UIRF Improvements; $6,500 (Voted Carryover)
Fund 702; 440006-100113; P.A. 13 UIRF Improvements; $45,000 (Voted Carryover)
Fund 702; 440006-100119; P.A. 19 UIRF Improvements; $175,000 (Voted Carryover)
Fund 702; 510011-100008; New Spraygrounds; $12,500 (Voted Carryover)
Fund 702; 510017-100008; Wilson Rd. Park Development; $23,845 (Voted Carryover)
Fund 702; 510017-100199; Red Bank Marina; $50,000 (Voted Carryover)
Fund 702; 510017-100455; Olentangy Water Trail Improvements; $50,000 (Voted Carryover)
Fund 702; 510035-100004; Facility Improvements - Contingencies; $0 (Voted Carryover)
Facility Improvements - Contingencies Cancellations; 510035-100004; $407
Fund 702; 510035-100010; HVAC Improvements; $52,900 (Voted Carryover)
Fund 702; 510035-100012; Alum Creek Maintenance Building; $399,500 (Voted Carryover)
Fund 702; 510017-100072; Big Walnut Park; $0 (Voted Carryover)
Fund 702; 510017-100119; Cremeans Park; $0 (Voted Carryover)
Fund 702; 510035-100017; Far East Center Improvements; $0 (Voted Carryover)
Fund 702; 510017-100239; Lindbergh Park; $0 (Voted Carryover)
Fund 702; 510017-100064; Berliner Sports Park; $0 (Voted Carryover)
Fund 702; 510035-100006; Milo Grogan Renovations; $0 (Voted Carryover)
Fund 702; 510035-100019; Howard Recreation Center; $0 (Voted Carryover)
Fund 702; 510017-100377; Summitview Park; $0 (Voted Carryover)
Fund 702; 510017-100423; Westmoor Park; $0 (Voted Carryover)
Fund 702; 510017-100426; Whetstone Park; $0 (Voted Carryover)
Fund 702; 510017-100440; Windsor Park; $0 (Voted Carryover)
AMENDED TO:
Fund 702; 440006-100000; UIRF Improvements; $0 (Voted Carryover)
Fund 702; 440006-100113; P.A. 13 UIRF Improvements; $0 (Voted Carryover)
Fund 702; 440006-100119; P.A. 19 UIRF Improvements; $0 (Voted Carryover)
Fund 702; 510011-100008; New Spraygrounds; $0 (Voted Carryover)
Fund 702; 510017-100008; Wilson Rd. Park Development; $0 (Voted Carryover)
Fund 702; 510017-100199; Red Bank Marina; $0 (Voted Carryover)
Fund 702; 510017-100455; Olentangy Water Trail Improvements; $0 (Voted Carryover)
Fund 702; 510035-100004; Facility Improvements - Contingencies; $0 (Voted Carryover)
Fund 702; 510035-100010; HVAC Improvements; $0 (Voted Carryover)
Fund 702; 510035-100012; Alum Creek Maintenance Building; $150,652 (Voted Carryover)
Fund 702; 510017-100072; Big Walnut Park; $135,200 (Voted Carryover)
Fund 702; 510017-100119; Cremeans Park; $15,600 (Voted Carryover)
Fund 702; 510035-100017; Far East Center Improvements; $43,000 (Voted Carryover)
Fund 702; 510017-100239; Lindbergh Park; $37,800 (Voted Carryover)
Fund 702; 510017-100064; Berliner Sports Park; $83,000 (Voted Carryover)
Fund 702; 510035-100006; Milo Grogan Renovations; $11,000 (Voted Carryover)
Fund 702; 510035-100019; Howard Recreation Center; $64,000 (Voted Carryover)
Fund 702; 510017-100377; Summitview Park; $21,000 (Voted Carryover)
Fund 702; 510017-100423; Westmoor Park; $19,500 (Voted Carryover)
Fund 702; 510017-100426; Whetstone Park; $159,400 (Voted Carryover)
Fund 702; 510017-100440; Windsor Park; $75,500 (Voted Carryover)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for the Asphalt Improvements 2014 Project.
SECTION 4. That the expenditure of $815,675.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510017-100072 (Big Walnut Park) 721772 6621 $135,200.00
510017-100119 (Cremeans Park) 717119 6621 $15,600.00
510035-100017 (Far East Center Improvements) 723517 6621 $43,000.00
510017-100239 (Lindbergh Park) 717239 6621 $37,800.00
510017-100064 (Berliner Sports Park) 721764 6621 $83,000.00
510035-100006 (Milo Grogan Renovations) 723506 6621 $11,000.00
510035-100019 (Howard Recreation Center) 723519 6621 $64,000.00
510017-100377 (Summitview Park) 717377 6621 $21,000.00
510017-100423 (Westmoor Park) 717423 6621 $19,500.00
510017-100426 (Whetstone Park) 717426 6621 $159,400.00
510017-100440 (Windsor Park) 717440 6621 $75,500.00
510429-100004 (Golf Hard Surface Imp. - Fund 702) 722904 6621 $28,457.24
510429-100004 (Golf Hard Surface Imp. - Fund 712) 712904 6621 $122,217.76
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.