-Explanation
This ordinance authorizes the Director of Finance to establish a purchase order with Horizon Chillicothe Telephone Company, for the replacement of the current NEC PBX equipment that interfaces with the 911 equipment at the Police and Fire Dispatch Facility. The current system is approximately 18 years old and will not be supported by NEC as of December 31, 2003.
BID INFORMATION:
The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), bid #SA000515.
Four bids were received:
*1. Expanet $317,909.56
2. Horizon Chillicothe Telephone Company $370,201.00
3. Percipia, Inc. $630,515.82
4. Tele-Communications, Inc. $433,129.62
*Expanet was the lowest bid but is not an authorized NEC dealer.
Horizon Chillicothe was the next best bid at $370,201.00, however, due to funding levels we will be cutting out some of the optional equipment that was bid.
Contract Compliance: Horizon Chillicothe Telephone Company #314147310.
EMERGENCY DESIGNATION: Emergency designation is requested because NEC will no longer support the current system as of December 31, 2003.
FISCAL IMPACT: Funds for this expenditure are available in the voted 1999 Safety Fund, fund 701, for the Police and Fire Communications System.
Title
To authorize and direct the Director of Finance to establish a purchase order with Horizon Chillicothe Telephone Company for the replacement of the current NEC PBX equipment that interfaces with the 911 equipment at the Police and Fire Dispatch Facility, to authorize the expenditure of $362,463.51, and to declare an emergency. ($362,463.51)
Body
WHEREAS , the responsibility of the Police and Fire Communications System will continue to be that of the Department of Public Safety, Division of Communications; and,
WHEREAS, the Division of Communications has a need to purchase a replacement NEC PBX System to ensure the continued reliability of the Police and Fire Communications System. The existing System is approximately 18 years old and will not be supported by NEC after December 31, 2003; and,
WHEREAS, Horizon Chillicothe Telephone Company was the best bid; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Communications in that it is immediately necessary to replace the PBX System to ensure reliability of the communications system at the Police and Fire Dispatch Facility, in order to preserve the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Finance be and is hereby authorized to establish a purchase order with Horizon Chillicothe Telephone Company in the amount of $362,463.51 for the purchase of a replacement NEC PBX System, to authorize the expenditure of $362,463.51 from the Department of Public Safety voted Safety Capital Improvement Fund, and to declare an emergency.
Section 2. That this agreement is made in accordance with the provision of Section 329.07(c) of the Columbus City Code.
Section 3. That for the purpose stated in Section 1 hereof, the expenditure of $362,463.51 or so much thereof as may be needed is hereby authorized from:
DIVISION 3002, FUND 701, PROJECT NUMBER 320001, OCA CODE 642629, AMOUNT $362,463.51
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.