Explanation
BACKGROUND: For the option to purchase Sporting Goods and Recreational Supplies for the Recreation and Parks Department, the biggest user. The contract will provide the department with various sporting goods and recreational items for programs such as summer camps, baseball,, volleyball, basketball, gymnastics, tennis, and after school programs. The term of the proposed option contract is through March 31, 2014. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 16, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004231; 64 bids were solicited (MBE:1; FBE:2); Six (6) bids were received (MBE: 0; FBE: 0).
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder as follows:
BSN Sports: CC# 222795073 (expires: 7/9/11)
Flaghouse, Incorporated: CC#131809948 (expires: 11/16/2013)
Riddell: CC# 341688715 (expires: 4/7/2012)
S & S Worldwide: CC# 060520020 (expires: 9/21/2013)
Total Estimated Annual Expenditure: $30,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance & Management Director to enter into four (4) UTC contracts for the option to purchase Sporting Goods and Recreational Supplies with BSN Sports, Flaghouse Incorporated, Riddell, and S & S Worldwide, to authorize the expenditure of four (4) dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($4.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 16, 2012 and selected the lowest, responsive, responsible and best bids. Six (6) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into four (4) contracts for an option to purchase Sporting Goods and Recreational Supplies to ensure uninterrupted supply of materials, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Sporting Goods and Recreational Supplies through March 31, 2014 with the option to extend for one (1) additional year in accordance with Solicitation SA004231;
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:
BSN Sports: Award made for items 1, 2, 5, 7, 8, 9-19, 21-27, 31- 36, 38-48, 50, 52. 53, 59, 60, 62-64, 67-70, 73, 76, 80, 84, 86, 88, 89, 91, 92, and 112. ($1.00)
Flaghouse, Inc.: Award made for items 28-30, 37, 54, 55, 58, 61, 65, 66, 75, 77, 90, 101, 104, and 109.($1.00)
Riddell: Award made for items 3, 4, 6.($1.00)
S&S Worldwide: Award made for items 20, 49, 51, 56, 57, 71, 72, 74, 78, 79, 81-83, 85, 87, 93-100, 102, 103, 105-108, 110,111, 113, 114, and 115.($1.00)
SECTION 2. That the expenditure of $4.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2208, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.