Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with HDI Enterprises, LLC for the Scioto Southland Community Center - Gym Floor Replacement Project. The contract amount is $123,293.20, with a contingency of $10,000.00, for a total of $133,293.20 being authorized by this ordinance.
The Scioto Southland Community Center, formerly known as the Indian Mound Community Center, provides several different indoor sports courts, including an indoor basketball court with a hardwood maple floor. The existing indoor gym floor is in disrepair with gaps between boards and missing boards. The existing boards also have lost their adhesion to the sub-floor making it difficult for balls to bounce. This floor needs to be replaced in order to provide a safe area for all using these facilities.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on November 13, 2023 and received by the Recreation and Parks Department on December 5, 2023. Bids were received from the following companies:
HDI Enterprises, LLC (MAJ): $123,293.20
Roberts Service Group (WBE): $186,750.00
After reviewing the bids that were submitted, it was determined that HDI Enterprises, LLC was the lowest and most responsive bidder. HDI Enterprises, LLC and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
HDI Enterprises, LLC
10133 Highway 641 North
Puryear, Tennessee 38251
Tomas Kopriva, Jr, (731) 363-5142
Contract Compliance Number: 047490
Contract Compliance Expiration Date: December 1, 2025
Benefits to the Public: This hardwood gym floor replacement will provide a safe area for all participants using this space.
Community Input/Issues: The Scioto Southland center manager has received numerous complaints about the existing gym floor and there is a strong community desire for a new floor.
Area(s) Affected: Far South (64)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by providing quality recreational space for Columbus residents.
Fiscal Impact: $133,293.20 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with HDI Enterprises, LLC for the Scioto Southland Community Center - Gym Floor Replacement Project; to authorize the transfer of $133,293.20 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2023 Capital Improvements Budget; and to authorize the expenditure of $133,293.20 from the Recreation and Parks Voted Bond Fund. ($133,293.20)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with HDI Enterprises, LLC for the Scioto Southland Community Center - Gym Floor Replacement Project; and
WHEREAS, it is necessary to authorize the transfer of $133,293.20 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $133,293.20 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with HDI Enterprises, LLC for the Scioto Southland Community Center - Gym Floor Replacement Project, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with HDI Enterprises, LLC for the Scioto Southland Community Center - Gym Floor Replacement Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $133,293.20 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $2,481,988 / $1,781,988 / ($133,293) / $2,348,695 / $1,648,695
Fund 7702 / P511064-100000 / Scioto Southland Community Center - Gym Floor Replacement (Voted Carryover) / $0 / $0 / $133,293/ $133,293 / $133,293
SECTION 7. For the purpose stated in Section 1, the expenditure of $133,293.20 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.