Explanation
Background:
In May of 2012, the Recreation and Parks Department organized a selection team to review proposals for a bike share program. Thus, in accordance with Section 329.14 of the Columbus City Code, a Request for Proposals (RFP) was solicited.
Proposals were received by the department on July 12, 2012 for a Columbus Bike Share Program as follows:
Status
Alta Bicycle Sharing, Inc MAJ
B-Cycle, LLC MAJ
Interviews were held in August 2012, and the team of Alta Bicycle Share, Inc. was recommended with concurrence by the Director of Recreation and Parks.
The scope of work shall be to design, acquire, install, maintain, and operate an efficient, dependable, customer-service oriented bike share service with locally hired, well-trained, supervised, and managed with a professional operations and maintenance staff. The result will be a 300-bike/30-station, automated on-demand bicycle share system located throughout the core of the city that is available to subscribers, walk-up users, and tourists.
Principal Parties:
Alison Cohen, President
Alta Bicycle Share, Inc.
711 SE Grand Avenue
Portland, OR 97214
(503) 230-9862
Contract Compliance # 271439188
Benefits to Public:
The Columbus Bike Share program will provide a highly visible, healthy, low-cost network for residents, employees, businesses, tourists, and students to easily access low-cost bikes as a mode of transportation. The program will enhance the use, enjoyment, and convenience of cycling for the public at large. The project will result in an independently operated, self-supporting bike share service which can expand to additional neighborhoods and communities around the city.
Community Input/Issues:
The bike share system was studied in 2011 to assess its feasibility and business plan. During the study, a public meeting and focus group was held and surveys results received with the consensus that Columbus was an ideal location for a successful bike share operation.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as quickly as possible to keep the project on schedule for completion. June 1, 2013 is the target date to come on line.
Fiscal Impact:
Taxable bonds have yet to be sold for the project necessitating a certification of $2,268,550.00 against the Special Income Tax Fund. Upon sale of bonds, this will be reimbursed.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract in the amount of $2,268,550.00 with Alta Bicycle Share, Inc. for the implementation of a bike sharing program; to authorize and direct the City Auditor to transfer $2,268,550.00 from the Special Income Tax Fund to the Recreation and Parks Taxable Bond Fund 712; to amend the 2012 Capital Improvement Budget, to authorize the City Auditor to appropriate $2,268,550.00 within the Recreation and Parks Taxable Bond Fund; and to authorize the expenditure of $2,268,550.00 from the Recreation and Parks Taxable Bond Fund; and to declare an emergency. ($2,268,550.00)
Body
WHEREAS, proposals were received by the Recreation and Parks Department in July 2012 for the Bike Sharing Project, and the contract will be awarded to Alta Bicycle Share, Inc. in accordance with Section 329.14 of the Columbus City Code; and
WHEREAS, it is necessary to transfer funds from the Special Income Tax Fund to this project; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 712; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this renovation is presently expected not to exceed $2,268,550.00; and
WHEREAS, pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the "Project");
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Alta Bicycle Share, Inc. for the Columbus Bike Sharing Project in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. The sum of $2,268,550.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Recreation and Parks Taxable Bond Fund 712, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $2,268,550.00 is hereby transferred and appropriated to Recreation and Parks, 51-01, Fund 712, Project- 510229-100004, Object Level One 06, Object Level Three Code 6621, OCA 712294.
SECTION 5. That upon obtaining other funds for implementation of the Bike Share Program for the City of Columbus, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2.
SECTION 6. That the 2012 Capital Improvements Budget Ord. # 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 712; Project 510229-100004/Kiosks and Equipment/ $0/ (SIT Supported)
AMENDED TO:
Fund 712; Project 510229-100004/Kiosks and Equipment/ $2,268,550/ (SIT Supported)
SECTION 7. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2 above.
SECTION 8. That the City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $2,268,550.00 (the "Obligations"). The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of the Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 9. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 10. That the expenditure of $2,268,550.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 51-01; Fund: 712; OCA Code: 712294; Object Level 3: 6621; Project: 510229-100004; Amount $2,268,550.00
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.