Explanation
1. BACKGROUND
This ordinance provides $2,259,442.19 for construction inspection and administration deficits for capital improvement projects within the Department of Public Service. Additionally, this ordinance provides additional funds for projects with the Department to prevent future deficits.
Construction Inspection funding is normally authorized in construction legislation and available throughout the project. The amount for inspection is generally estimated by taking a percentage of the construction cost. Occasionally the funds set-up for this estimated cost are not sufficient to cover the inspection of the project through completion due to project unforeseen conditions, weather, construction change orders, etc. It is then necessary to request additional funding for the remaining inspection costs.
The funds requested by this ordinance will be used to supplement inspection and administration costs on projects that would have incurred a small deficit without the availability of these funds. The Department of Public Service usually performs an assessment of the remaining funding for inspection and administration for all projects two times a year. Separate legislation is submitted requesting Council approval for additional construction inspection and administration funds for projects that have or are projected to run large deficits before the completion of construction.
2. FISCAL IMPACT
Funding for these expenses are available within the 2024 Capital Improvements Budget. An amendment to the 2024 Capital Improvements Budget and a transfer of funds is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditures. Funds are appropriated.
Title
To amend the 2024 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the establishment of an Auditor’s Certificate for construction inspection and administration fees; and to authorize the expenditure of up to $2,259,442.19 from the Streets and Highways Bond Fund for the purpose of providing sufficient funding for construction inspection and administration services on Public Service projects. ($2,259,442.19)
Body
WHEREAS, capital improvement projects undertaken by Departments within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set up in legislation for construction inspection; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to establish an Auditor’s Certificate for projects that exceed the funds originally set-up in legislation for construction inspection and administration; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $2,655,662.00 / $1,486,917.00 / $4,142,579.00 (to match cash)
7704 / P441770-100000 / King Lincoln District - Long, Garfield, Monroe and Talmadge (Voted Carryover) / $0.00 / $161,282.00 / $161,282.00 (to match cash)
7704 / P590955-100000 / Operation Sidewalks (Voted Carryover) / $3,313,907.00 / $49,645.00 / $3,363,552.00 (to match cash)
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $4,142,579.00 / ($786,917.00) / $3,355,662.00
7704 / P441770-100000 / King Lincoln District - Long, Garfield, Monroe and Talmadge (Voted Carryover) / $161,282.00 / ($126,282.00) / $35,000.00
7704 / P590955-100000 / Operation Sidewalks (Voted Carryover) / $3,363,552.00 / ($375,000.00) / $2,988,552.00
7704 / P530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection (Voted Carryover) / $150,000.00 / ($150,000.00) / $0.00
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (Voted Carryover) / $5,873,406.00 / $126,282.00 / $5,999,688.00
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $0.00 / $275,000.00 / $275,000.00
7704 / P540002-100000 / Bikeway Development (Voted Carryover) / $77,379.00 / $100,000.00 / $177,379.00
7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $0.00 / $36,094.00 / $36,094.00
7704 / P540007-100001 / Traffic Signal Installation - Installations (Voted Carryover) / $0.00 / $200,000.00 / $200,000.00
7704 / P530103-100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road (Voted Carryover) / $0.00 / $423,134.00 / $423,134.00
7704 / P530161-100166 / Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive (Voted Carryover) / $86,244.00 / $277,688.00 / $363,932.00
SECTION 2. That the transfer of $126,281.79, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P441770-100000 (King Lincoln District - Long, Garfield, Monroe and Talmadge), object class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440005-100000 (UIRF - Urban Infrastructure Recovery Fund), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $275,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590955-100000 (Operation Sidewalks), object class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100000 (Pedestrian Safety Improvements), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $100,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590955-100000 (Operation Sidewalks), object class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P540002-100000 (Bikeway Development), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the transfer of $36,094.30, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530282-100051 (Resurfacing - Resurfacing Projects), object class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530301-100000 (Bridge Rehabilitation), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $150,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530161-100071 (Roadway Improvements - Miscellaneous Construction Inspection), object class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P540007-100001 (Traffic Signal Installation - Installations), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 7. That the transfer of $50,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530282-100051 (Resurfacing - Resurfacing Projects), object class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P540007-100001 (Traffic Signal Installation - Installations), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 8. That the transfer of $423,134.14, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530282-100051 (Resurfacing - Resurfacing Projects), object class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100052 (Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 9. That the transfer of $277,688.56, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530282-100051 (Resurfacing - Resurfacing Projects), object class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530161-100166 (Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 10. That the expenditure of $700,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-100051 (Resurfacing - Resurfacing Projects), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 11. That the expenditure of $35,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P441770-100000 (King Lincoln District - Long, Garfield, Monroe and Talmadge), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 12. That the expenditure of $126,281.79, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440005-100000 (UIRF - Urban Infrastructure Recovery Fund), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 13. That the expenditure of $275,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590105-100000 (Pedestrian Safety Improvements), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 14. That the expenditure of $100,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P540002-100000 (Bikeway Development), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 15. That the expenditure of $36,094.30, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-100000 (Bridge Rehabilitation), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 16. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P540007-100001 (Traffic Signal Installation - Installations), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 17. That the expenditure of $423,134.14, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100052 (Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 18. That the expenditure of $363,931.96, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100166 (Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 19. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 20. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 21. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 22. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.