Explanation
This legislation authorizes the Director of Public Utilities to renew the contract with Righter Company, Inc. for specialty maintenance crafts services (FEM Project No. 0101.6). This renewal No. 3 is to add additional funding for repairs at various Division of Sewerage and Drainage (DOSD) and Division of Power (DOP) facilities.
The Department of Public Utilities advertised and solicited competitive bids in accordance with the relevant provisions Chapter 329 of Columbus City Code (RFQ013910). Two Hundred and Ninety-Five (295) vendors were solicited and one (1) bid from Righter Company, Inc. was received and opened on November 6, 2019. The bid from Righter Company, Inc. was awarded as the lowest, responsive, responsible and best bid received.
The original contract was for a period of one year with three (3) one-year renewal options on an annual basis and contingent upon mutual agreement, availability of funding and Columbus City Council approval. If unforeseen issues or difficulties are encountered that require additional funding, a modification will be requested. This renewal is for the final year of a four (4) year contract and will extend the contract through and including January 21, 2024.
The work under this contract includes repair, modification, and/or replacement of substations or other DPU facility components and auxiliary equipment at DOSD’s wastewater treatment plants (WWTP), Compost Facility, and Sewer Maintenance Operations Center (SMOC), and at various DOP facilities.
The contract renewal will continue to provide specialty maintenance crafts services for DOSD and DOP facilities. Anticipated DOSD work includes Southerly Wastewater Treatment Plant asphalt repairs, corrections of items noted on annual safety reports, Sewer Maintenance Operations Center (SMOC) flooring replacement, process piping painting, overhead door maintenance and repair, parking lot sealing and striping, and general WWTP exterior concrete tank repairs. Anticipated DOP work includes additional light pole foundation repairs, substation roof and door repairs, and electrical vault repairs and grating replacement.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No. 3 is $950,000.00 for the Division of Sewerage and Drainage and $250,000.00 for the Division of Power, for a total contract renewal amount of $1,200,000.00. Total contract amount including this renewal is $3,897,439.00.
2. Reason additional funds were not foreseen: The need for additional funding was known at the time of the original contract. The original legislation, Ordinance No. 3014-2019, anticipated the contract would be funded incrementally with three renewals on an approximately annual basis. This renewal is to provide the necessary funding for services provided through January 2024.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions to provide specialty maintenance crafts services for DPU facility equipment and components are in accordance with the original contract.
SUPPLIER:
Righter Company, Inc. | EIN 31-0889208 | D365 Vendor #004433 | Expires November 22, 2023
Righter Company, Inc. does not hold MBE/WBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$1,200,000.00 is budgeted and needed for this contract renewal.
Labor: $625,000.00 (DOSD), $150,000.00 (DOP)
Materials: $325,000.00 (DOSD), $100,000.00 (DOP)
Total: $1,200,000.00
Division of Sewerage & Drainage
$801,923.26 has been spent in 2022
$776,176.38 was spent in 2021
$353,836.61 was spent in 2020
Division of Power
$115,824.02 has been spent in 2022
$163,205.99 was spent in 2021
$75,510.49 was spent in 2020
Title
To authorize the Director of Public Utilities to enter into a planned renewal of the specialty maintenance crafts services contract with Righter Company, Inc. for the Department of Public Utilities; and to authorize the expenditure of $950,000.00 from the Sewer Operating Sanitary Fund and $250,000.00 from the Power Operating Fund. ($1,200,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Righter Company, Inc. for specialty maintenance crafts services, FEM Project No. 0101.6, which covers repair, modification, and/or replacement of substations or other DPU facility components and auxiliary equipment for the Division of Sewerage and Drainage and the Division of Power; and
WHEREAS, the Department of Public Utilities solicited competitive bids (RFQ013910) in accordance with the relevant provisions of Chapter 329 of City Code and received and opened one proposal on November 6, 2019; and
WHEREAS, Righter Company, Inc. was awarded the contract as the lowest, responsive, responsible and best bidder; and
WHEREAS, the original contract was for one (1) year through January 21, 2021 and permitted three (3) additional annual renewals contingent upon mutual agreement, availability of funding, and approval of Columbus City Council; and
WHEREAS, two of the planned renewals, along with one contract modification, have been executed; and
WHEREAS, the Department of Public Utilities wishes to renew contract No. PO209932 with Righter Company, Inc. for specialty maintenance crafts services, extending it to and including January 21, 2024; and
WHEREAS, this renewal is in accordance with the relevant provisions of Chapter 329 of City Code; and
WHEREAS, anticipated DOSD work under the renewal includes Southerly Wastewater Treatment Plant asphalt repairs, corrections of items noted on annual safety reports, Sewer Maintenance Operations Center (SMOC) flooring replacement, process piping painting, overhead door maintenance and repair, parking lot sealing and striping, and general WWTP exterior concrete tank repairs; and
WHEREAS, anticipated DOP work under the renewal includes additional light pole foundation repairs, substation roof and door repairs, and electrical vault repairs and grating replacement; and
WHEREAS, if unforeseen issues or difficulties are encountered that would require additional funding or changes, a modification will be requested; and
WHEREAS, that the expenditure of $1,200,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $625,000.00 from object class 03, Services, and $325,000.00 from object class 02, Materials & Supplies, and in Fund 6300, Power Operating Fund, as $150,000.00 from object class 03, Services, and $100,000.00 from object class 02, Materials & Supplies, per the accounting codes in the attachment to this ordinance; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage and Division of Power, to authorize the Director of Public Utilities to renew and extend the current contract for specialty maintenance crafts services with Righter Company, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew contract No. PO209932 with Righter Company, Inc., 2424 Harrison Road, Columbus, Ohio 43204, for specialty maintenance crafts services for the Department of Public Utilities, Division of Sewerage and Drainage and Division of Power, FEM Project No. 0101.6. Total amount of renewal No. 2 is $1,200,000.00. Total contract amount including this renewal is $3,897,439.00. This renewal will extend the contract through and including January 21, 2024.
SECTION 2. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $1,200,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $625,000.00 from object class 03, Services, and $325,000.00 from object class 02, Materials & Supplies, and in Fund 6300, Power Operating Fund, as $150,000.00 from object class 03, Services, and $100,000.00 from object class 02, Materials & Supplies, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.