City of Columbus - File #: 1158-2006

• File #: 1158-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/15/2006
• In control: Safety Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To authorize the Finance and Management Director to execute those documents necessary for the acquisition of a Mobile Command Vehicle utilizing the Homeland Security Grant, and to declare an emergency.

Date	Ver.	Action By	Action	Result
7/12/2006	1	CITY CLERK	Attest
7/11/2006	1	MAYOR	Signed
7/10/2006	1	Columbus City Council	Approved	Pass
7/10/2006	1	COUNCIL PRESIDENT	Signed
6/29/2006	1	CITY ATTORNEY	Reviewed and Approved
6/29/2006	1	Safety Drafter	Sent to Clerk's Office for Council
6/28/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/28/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/28/2006	1	Safety Drafter	Sent for Approval
6/28/2006	1	Auditor Reviewer	Reviewed and Approved
6/28/2006	1	CITY AUDITOR	Reviewed and Approved
6/28/2006	1	Safety Drafter	Sent for Approval
6/27/2006	1	Safety Drafter	Sent for Approval
6/27/2006	1	Finance Reviewer	Reviewed and Approved
6/20/2006	1	EBOCO Reviewer	Reviewed and Approved
6/20/2006	1	ODI DIRECTOR	Reviewed and Approved
6/19/2006	1	Safety Reviewer	Reviewed and Approved
6/19/2006	1	SAFETY DIRECTOR	Reviewed and Approved
6/19/2006	1	Safety Drafter	Sent for Approval
6/16/2006	1	Safety Reviewer	Reviewed and Approved
6/15/2006	1	Safety Drafter	Sent for Approval
6/15/2006	1	Safety Reviewer	Reviewed and Approved
6/15/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

The City of Columbus Department of Public Safety, Division of Police on behalf of the Columbus Urban Area Homeland Security Advisory Committee was awarded a grant for the acquisition of a Mobile Command Vehicle. This emergency response vehicle will be maintained by the City of Columbus and be available for use on a regional basis and the City of Columbus in responding to emergencies in Columbus, Franklin County and surrounding areas. The City of Columbus and Franklin County entered into an Intergovernmental Agreement Ordinance 1917-2005 to enable this type of purchase. The total expenditure in the amount of $1,125,370.00 will be paid by Franklin County through the Urban Area Homeland Security Grant. Due to lead time for completion of the vehicle and time constraints of the grant, it is important to complete this acquisition as soon as possible.

Bid Information: A formal bid, Solicitation No. SA002010 was opened on June 1, 2006.

Two suppliers submitted bids for a Mobile Command Vehicle. Pierce Manufacturing, Inc. was the lowest bidder at $1,079,705.00, but their bid did not meet specifications on Item 3.9.1 This section requested an engine to be 2007 EPA emissions compliant.  Their proposal was for a 2006 engine which is not compliant. Emergency Vehicles, Inc. was the lowest, responsive, responsible bidder at a cost of $1,125,370.00.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Emergency Designation: Emergency legislation is requested to expedite the process of the award from Franklin County Office of Homeland Security and Justice Programs.

Contract Compliance Number: 650045102

FISCAL IMPACT:  There is no fiscal impact for the General Fund Account.  The Intergovernmental Agreement permits City of Columbus and Franklin County to make the federal sub-grant expenditures.

Title

To authorize the Finance and Management Director to execute those documents necessary for the acquisition of a Mobile Command Vehicle utilizing the Homeland Security Grant, and to declare an emergency.

Body

WHEREAS, the Division of Police was awarded a grant from Franklin County Office of Homeland Security and Justice Programs; and

WHEREAS, a Mobile Command Vehicle will provide emergency radio, data and video communications equipment and would support a myriad of first responder agencies throughout the Central Ohio region in the event of an emergency or disaster; and

WHEREAS, formal bid SA002010 for the acquisition of a Mobile Command Vehicle for the Division of Police Department of Public Safety was received by the Purchasing Office on June 1, 2006; and

WHEREAS, Emergency Vehicles was the lowest, responsive, responsible bidder; and

WHEREAS, the Division of Police is requesting the Finance and Management Director to execute the necessary documents for acquisition of this vehicle utilizing the Homeland Security Grant; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Support Services, Department of  Public Safety, in that it is immediately necessary to execute the needed documents for the acquisition of  a mobile command vehicle from the federal sub-grant thereby preserving the public peace, property, health, safety and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary for acquisition of a  mobile command vehicle utilizing the Homeland Security Grant.

SECTION 2.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.