Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order for the purchase of various Light Duty Trucks for the Division of Power and Water from an established Universal Term Contract. The vehicles will be used by crews of the Water Consumer Service Section for maintenance, repair, and inspection projects. The trucks has been approved by the City of Columbus, Fleet Management Division.
Criteria used to select vehicles in need of replacement include whether the vehicle is older than ten (10) years, has over 100,000 miles, and if running maintenance cost to date has been greater than the acquisition cost.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: 32 Ford-Mercury, Inc. (31-1285506) Expires 10-14-10
FISCAL IMPACT: $138,570.00 is budgeted and needed for this purchase.
$988,672.85 was expended in Fund 600 for Equipment-Trucks (6652) during 2009.
$1,397,098.08 was expended in Fund 600 for Equipment-Trucks (6652) during 2008.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of Light Duty Trucks with 32 Ford-Mercury, Inc. for the Division of Power and Water, to authorize the expenditure of $138,570.00 from the Water Systems Operating Fund. ($138,570.00)
Body
WHEREAS, the Purchasing Office opened formal bids for the option to purchase Light Duty Trucks, and
WHEREAS, a Universal Term Contract was established with 32 Ford-Mercury, Inc. for Light Duty Trucks, and
WHEREAS, a section of the Division of Power and Water has a need to purchase various Light Duty Trucks, and
WHEREAS, the purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA003416 on file in the Purchasing Office; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into a purchase order for Light Duty Trucks with 32 Ford-Mercury, Inc. for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with 32 Ford-Mercury, Inc. for the purchase of various Light Duty Trucks for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $138,570.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water Systems Operating Fund, Department 60-09, OCA Code 601880, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
Section 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.