BACKGROUND
This ordinance authorizes the City Auditor to establish auditor certificates for supplies, materials, Central Ohio Transportation Authority CNG payments, fuel and equipment for the Department of Finance, Fleet Management Division. These auditor certificates will be funded from the Fleet Management Operating Budget. This ordinance also authorizes the transfer of $700,000.00 between object classes within the Fleet Management Operating Budget to ensure sufficient appropriation within the correct object of expense. These auditor certificates will be used to ensure smooth operations through the remainder of the year. Contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329.
Emergency action is necessary so that auditor certificates can be established quickly to ensure that necessary parts, equipment, and fuel can be procured for the operations of Fleet Management which runs twenty four hours a day, every day of the year. These funds are necessary to cover expenses for the remainder of the 2023 fiscal year and ensure these services continue without interruption.
Fiscal Impact: This legislation transfers 2023 budget appropriation for the Department of Finance Fleet Management Division across object classes.
Title
To authorize and direct the City Auditor to establish auditor’s certificates in the amount of $700,000.00 for various expenditures for supplies, materials, Central Ohio Transportation Authority CNG payments, fuel, and equipment within the Department of Finance and Management, Fleet Management Division; to authorize the transfer of $700,000.00 within the Fleet Management Fund; to authorize the expenditure of $700,000.00 from the Fleet Management Fund; and to declare an emergency ($700,000.00)
Body
WHEREAS, it is necessary that the City Auditor establish auditor’s certificates in the amount of $700,000.00 for various expenditures in conjunction with Fleet Management operations within the Department of Finance and Management; and
WHEREAS, it is necessary to transfer $700,000.00 from object class 03 of the Department of Finance, Fleet Management Divisions 2023 budget to object class 02 to ensure funding availability for end-of-year expenses; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance, Fleet Management Division in that it is immediately necessary to perform this transfer so that funds are available for projected expenses for the remainder of the 2023 fiscal year, to continue the 24/7 operations of the Fleet Management Division for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized and directed to establish auditor’s certificates in the amount of $700,000.00 for various expenditures for supplies, materials, Central Ohio Transportation Authority CNG payments, fuel and equipment within the Department of Finance and Management, Fleet Management Division.
SECTION 2. That the transfer of $700,000.00, or so much thereof as may be needed, is hereby authorized within Fund 5200 Fleet Management Operating Fund between Object Class 03-Contractual Services and Object Class 02 - Materials & Supplies, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $700,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Fleet Management Fund 5200 in object class 02 Materials & Supplies, per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of the Department of Finance and Management. All contracts will be entered into in compliance with the relevant procurement provisions of Chapter 329 of the Columbus City Codes.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.