Explanation
BACKGROUND: To modify and extend the existing contract for the option to purchase Mechanical Bar Screen Components for the Sewerage & Drainage Division to September 30, 2005. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Bid #SA000301); formal bids were opened on August 8, 2002. The Purchasing Office established FL001335 with Bearing Distributors, Inc. in accordance with bids received. Their contract compliance number is 34-0089320.
1. Amount of additional funds: The estimated annual expenditure for the contract is $72,500. The Sewerage & Drainage Division will obtain approval to expend from their own budgeted funds for their actual expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An option to extend the contract was included in the original bid document.
3. Reason other procurement processes not used: Based on the pricing received in SA000301, the Sewerage & Drainage Division has determined extending this contract is in the best interest of the City.
4. How cost was determined: The prices, terms and conditions are in accordance with the original agreement.
The company is not debarred according to the Excluded Party Listing System of the Federal Government.
This company is not listed in the Auditor of State Database for Unresolved Findings for Recovery.
FISCAL IMPACT: No funding is required to extend the option contract.
Title
To authorize and direct the Finance Director to modify and extend the contract for the option to purchase Mechanical Bar Screen Components with Bearing Distributors, Inc.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids in accordance with Bid #SA000301 on August 8, 2002, and selected the most responsive, responsible, and best bid; and
WHEREAS, the current supplier, Bearing Distributors, Inc., has agreed to extend FL001335 to and including September 30, 2005 as provided for in Bid #SA000301; and
WHEREAS, the Division of Sewerage and Drainage, the agency user of this option contract, has determined this extension would be in the best interest of the City; and
WHEREAS, it is necessary to extend FL001335 for an option to purchase Mechanical Bar Screen Components thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend contract number FL001335 with Bearing Distributors, Inc. to and including September 30, 2005.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Code.
SECTION 3. This ordinance shall take effect and be in force from and after its passage or by the earliest period allowed by law.