Explanation
BACKGROUND: In 2006, the Division of Police, on behalf of the Columbus Urban Area Homeland Security Advisory Committee was awarded a grant for the acquisition of F.L.I.R. (forward looking infrared) Systems for the Police Helicopter Unit (ORD 1742-2006). This equipment is a thermal and visible light imaging system that will provide detection capabilities in any type of weather conditions, day or night. The total expenditure for this equipment, in the amount of $484,705.00, was paid for by Franklin County through the Urban Area Homeland Security Grant.
Bid Information: In 2006, a formal bid, Solicitation # SA002144 -F.L.I.R. (Forward Looking Infrared) System was opened on September 14, 2006 (ORD 1742-2006). Two suppliers submitted bids for F.L.I.R. Systems. F.L.I.R. Systems Inc. was the lowest, responsive, responsible and best bidder at $484,705.00 for all items. In 2008, additional Electronic Control Units (ECU), which power the current model-specific F.L.I.R. System computers and components, were acquired from the same vendor for $89,920.00 for 4 units, under the provisions of sole source procurement (ORD 0554-2008). It is now necessary to enter into a maintenance agreement to properly maintain this specialized system at the earliest possible time.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite processing of the necessary contract documents to begin maintenance coverage at the earliest possible time.
Contract Compliance # 930708501, expiration 4/23/2011
FISCAL IMPACT: This ordinance authorizes an expenditure of $49,106.00 from the Law Enforcement Drug Seizure fund to enter into contract with FLIR Systems, Inc. for a maintenance agreement for the infra red imaging systems for the Division of Police. Funds to cover this expenditure have been appropriated in the Law Enforcement Drug Seizure Fund. Therefore, there will be no fiscal impact to the General Fund.
Title
To authorize the Finance and Management Director to execute those documents necessary to enter into a maintenance contract for the Forward Looking Infra Red Systems for the Division of Police Helicopter Unit, from FLIR Systems, Inc. in accordance with sole source procurement, and to declare an emergency ($49,106.00).
Body
WHEREAS, the Division of Police purchased infrared equipment which must be maintained; and
WHEREAS, this infrared camera system provides better detection and safer flying for the Police Helicopter Unit; and
WHEREAS, FLIR Systems, Inc. is the sole manufacturer and sole distributor of the Police Helicopter Unit Forward Looking Infrared System and its compatible components and can be the only vendor to maintain it; and
WHEREAS, the Division of Police is requesting the Public Safety Director to execute the necessary documents to enter into a maintenance contract for this infrared camera system at the earliest possible time; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Police, in that it is immediately necessary to execute the needed documents to enter into a maintenance contract with FLIR Systems, Inc. to properly maintain the Police F.L.I.R. system; thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director be and is hereby authorized and directed to execute those documents necessary to enter into a maintenance contract with FLIR Systems, Inc.
SECTION 2. That the expenditure of $49,106.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 03 | OBJECT LEVEL (3) 3372 | OCA # 300988 | SUB-FUND 016|
SECTION 3. That said contract shall be awarded in accordance with provisions of Sections 329.07 (e) (Sole Source) of the Columbus City Code, 1959.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.