Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Utilities to modify an existing engineering agreement with Strand Associates, Inc. for the Community Park/Maple Canyon Home Sewage Treatment System (HSTS) Elimination Project, CIP#650895-100004 in an amount of up to $14,991.76 for the Division of Water Reclamation.
Ordinance 1697-2019 authorized the Director of Public Service to enter into a professional services contract with Strand Associates, Inc. for the Community Park/Maple Canyon Home Sewage Treatment System (HSTS) Elimination Project, CIP #650895-100004. The contract is to design sanitary sewers along portions of Maple Canyon Avenue between Deewod Drive and Parkview Drive, and on Community Park Drive in the area of Maple Canyon Avenue and Hildreth Avenue. The new sanitary sewer extension will serve this developed area of the City of Columbus that is currently served by home sewage treatment systems. The sewer will be designed with adequate depth and capacity to allow for future extension to serve nearby properties in unincorporated Franklin County.
Work performed to date consists of completing the topographic and right-of-way survey within the project limits, developing a draft preliminary design report, exploring additional alternatives requested by the Sewer System Engineering Section, detailed design, specifications, and contract documents.
Contract modification 1, authorized by Ordinance 2679-2020, added funding to complete detailed design. This contract modification will add funding to make necessary manhole and sanitary sewer pipe slope adjustments to account for the possible growth of the area in the future while providing basement-level sanitary service in the area.
This work will primarily be performed in Columbus Community Area: 35 - Northland
1.1 Amount of additional funds to be expended: $14,991.76
Original Contract Amount $177,236.41 (PO188560, ORD 1697-2019)
Modification 1 $18,923.00 (PO259160, ORD 2679-2020)
Modification 2 (current) $14,991.76
Total $211,151.17
1.2 Reason other procurement processes are not used:
This contract was awarded through the City’s Request for Proposal process to completely design the project. Another procurement process is not required.
1.3 How cost of modification was determined:
Stand Associates, Inc. submitted a scope and fee showing expected hours required to complete the work based upon the established contract job titles, pay rates, and allowable expenses. The project team then negotiated the contract modification amount.
1.4 Timeline
The contract will be in effect until the project is constructed and accepted by the City.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project was being undertaken to eliminate the home Sewage treatment systems due to the potential ground water pollution hazard.
3. CONTRACT COMPLIANCE INFORMATION
Strand Associates, Inc.’s contract compliance number is CC-007735 and expired 10/12/2025. The certification is expired and will need to be updated before contracting can be completed.
Strand Associates, Inc., plans to perform the contract modification work without the use of subcontractors.
The certification of Strand Associates, Inc., is not in good standing at this time due to the expiration of contract compliance.
4. FISCAL IMPACT
The 2025 Capital Improvement Budget must be amended to align budget authority with the proper project. A transfer of cash and appropriation is necessary within the Sanitary Bond Fund, Fund 6109, to align budget authority with the proper project.
Title
To authorize the Director of Public Utilities to modify and add funds to an existing contract with Strand Associates, Inc., for professional engineering services for the Community Park/Maple Canyon HSTS Elimination Project; to amend the 2025 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Sanitary Bond Fund; and to authorize an expenditure of up to $14,991.76 from the Sanitary Bond Fund for the contract modification. ($14,991.76)
Body
WHEREAS, the department of Public Utilities is engaged in the Community Park/Maple Canyon HSTS Elimination Project, CIP#650895-100004; and
WHEREAS, Ordinance 1697-2019, approved by Columbus City Council on July 22, 2019, authorizing the original engineering agreement for the Community Park/Maple Canyon HSTS Elimination Project, CIP#650895-100004, with Strand Associates, Inc.; and
WHEREAS, Ordinance 2679-2020, approved by Columbus City Council on December 14, 2020, authorized a modification to the Community Park/Maple Canyon HSTS Elimination contract for the purpose of adding funding to complete design; and
WHEREAS, an amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, a transfer of cash and appropriation is necessary within the Sanitary Bond Fund, Fund 6109, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify the existing contract in order to add funding to make necessary manhole and sanitary sewer pipe slope adjustments to account for possible future growth of the area; and
WHEREAS, it has become necessary in the usual daily operations to expend funds from the Sanitary Bond Fund, Fund 6109, to pay for work performed under this contract modification; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6109 / 650876-100001 / Blueprint Clintonville - Sump Pump Project (Voted Sanitary Carryover) / $0.00 / $34,881.00 / $34,881.00 (To match cash)
6109 / 650876-100001 / Blueprint Clintonville - Sump Pump Project (Voted Sanitary Carryover) / $34,881.00 / $19,889.00 / ($14,992.00)
6109 / 650895-100004 / Community Park/Maple Canyon HSTS Elimination Project (Voted Sanitary Carryover) / $0.00 / $14,992.00 / $14,992.00
SECTION 2. That a transfer of cash and appropriation between projects within the Sanitary Bond Fund, Fund 6109, of no more than $14,991.76 is authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract modification with Strand Associates, Inc., 910 W Wingra Drive, Madison, WI 53715, for the Community Park/Maple Canyon Home Sewage Treatment System (HSTS) Elimination Project, in an amount up to $14,991.76, in accordance with the terms and conditions of the contract on file with the Department of Public Utilities.
SECTION 4. That the expenditure of $14,991.76, or so much thereof as may be needed, is hereby authorized to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.