Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a custodial services contract with K&M Kleening Service, Inc. at the Fire Training Academy, 3639 Parsons Avenue; Fire Training Building, 3675 Parsons Avenue; and the Practical Skills Building, 3633 Parsons Avenue. The contract was bid for an additional term with four one-year renewal options. The term for this initial contract is March 1, 2013 thru February 28, 2014.
Formal bids were solicited and six proposals were received (0 FBE, 3 *MBE) as follows:
*AA Janitorial $124,933.00
D & D Window Cleaning Service $137,854.42
*K & M Kleening $138,056.00
Aetna Building Maintenance, Inc. $148,017.00
*Dove Building Services $148,565.00
The Alpha Group $163,895.00
AA Janitorial and D & D Window Cleaning Service were deemed non-responsive. Both companies submitted bids that changed the minimum requirements for personnel and equipment, thereby submitting bids that were deemed non-responsive. The first low bidder did not have enough hours, staffing, to meet the minimum specifications and wanted to use cleaning items that were not specified. The second low bidder also did not meet the minimum specifications for staffing and wanted to use used equipment; however, the bid specified the purchase new equipment.
Emergency action is requested to so that custodial services may continue without interruption, thereby ensuring the cleanliness of the buildings.
K & M Kleening Service, Inc. Contract Compliance No. 02-0553299, expiration date April 27, 2013.
Fiscal Impact: The Facilities Management Division budgeted $170,000.00 for custodial services at the Fire Training Academy, Fire Training Building, and the Practical Skills Building in the 2013 General Fund Budget. This legislation is contingent on the passage of the 2013 operating budget.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with K & M Kleening Service for custodial services at the Fire Training Academy, 3639 Parsons Avenue; Fire Training Building, 3675 Parsons Avenue; and the Practical Skills Building, 3633 Parsons Avenue; to authorize the expenditure of $138,056.00 from the General Fund; and to declare an emergency. ($138,056.00)
Body
WHEREAS, it is necessary to contract for custodial services at the Fire Training Academy, 3639 Parsons Avenue; Fire Training Building, 3675 Parsons Avenue; and the Practical Skills Building, 3633 Parsons Avenue; and
WHEREAS, the Facilities Management Division formally bid for custodial services; and
WHEREAS, it is the recommendation of the Facilities Management Division to award the contract to the most responsive and responsible bidder, K & M Kleening Service, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with K & M Kleening Service, Inc. for custodial services at the Fire Training Academy, 3639 Parsons Avenue; Fire Training Building, 3675 Parsons Avenue; and the Practical Skills Building, 3633 Parsons Avenue, to endure the cleanliness of the buildings without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with K & M Kleening Service, Inc. for custodial services at the Fire Training Academy, 3639 Parsons Avenue; Fire Training Building, 3675 Parsons Avenue; and the Practical Skills Building, 3633 Parsons Avenue.
SECTION 2. That the expenditure of $138,056.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $138,056.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.