Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to modify the contract with Camp Dresser and McKee, Inc., in connection with the Wastewater Treatment Facilities Instrumentation and Control System Upgrade Project.
This project is one of the largest and most comprehensive upgrades to the City's Southerly and Jackson Pike Wastewater Treatment Plants. When completed, this project will provide a centralized monitoring, control, energy management, and data collection system for each of these plants. Due to the age and complexity of the plants existing electrical and control systems, it has become necessary to adjust the scope of the work to address these changes in order to effectively continue the project. The current revised completion date for this project is anticipated to be November of 2005.
2. PROFESSIONAL ENGINEERING SERVICES CONTRACT MODIFICATION:
The Camp Dresser and McKee, Inc. modification amount requested under this ordinance is $1,436,559.00. The contract total including this modification is $13,331,683.00. The purpose of their original contract was to provide engineering
services for the overall design and implementation of the comprehensive instrumentation and control system for the Jackson Pike and Southerly Wastewater Treatment Plants. The Division has determined that these services cannot be performed by city personnel at this time, and has planned for the procurement of these services on a routine basis. The cost of these services is consistent with those provided for under the existing agreement.
3. EMERGENCY LEGISLATION:
The Division is requesting that this ordinance be declared an emergency measure in order to ensure the immediate continuation of the contract services that are currently underway. Failure to continue services may cause delays in the completion of the contract and potential delay claims on behalf of the construction contractor.
4. FISCAL IMPACT:
The use of funds from the Sewer System Reserve Fund is a temporary funding measure for this expenditure. The Division of Sewerage and Drainage will be pursuing subsequent funding for this expenditure through the Water Pollution Control Loan Fund. It is anticipated that arrangements for the funding of this modification will be secured from the Ohio Water Development Authority during the first quarter of 2005.
Title
To authorize the Director of Public Utilities to modify the contract with Camp Dresser and McKee, Inc., for the Wastewater Treatment Facilities Instrumentation and Control System Upgrade Project; to authorize the appropriation, transfer and expenditure of $1,436,559.00 from the Sewer System Reserve Fund to the 1991 Voted Sanitary Bond Fund; to amend the 2004 Capital Improvements Budget, for the Division of Sewerage and Drainage; and to declare an emergency. ($1,436,559.00)
Body
WHEREAS, Contract No. CT17992 was authorized by Ordinance No. 250-97, as passed by Columbus City Council on February 10, 1997, for purposes of providing engineering services in connection with the Wastewater Treatment Facilities Instrumentation and Control System Upgrade Project; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to modify the professional engineering services contract with Camp Dresser and McKee, Inc., in order to provide additional Step 3 - Services During Construction that are required for the Wastewater Treatment Facilities Instrumentation and Control System Upgrade;
WHEREAS, an emergency exists the Division of Sewerage and Drainage, Department of Public Utilities is requesting this Council to authorize the transfer and appropriation of funds from the Sewer System Reserve Fund to the 1991 Voted Sanitary Bond Fund pursuant to executing a modification to the contract with Camp Dresser and McKee, Inc., which is necessary to ensure the continuation of the services required to successfully complete the process control system upgrades of both the Jackson Pike and Southerly Wastewater Treatment Plants, for the preservation of the public health, peace and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewerage System Reserve Fund 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2004, the sum of $1,436,559.00 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05| Obj. Level One 10| Obj. Level Three 5502.
Section 2. That the City Auditor is hereby authorized and directed to transfer $1,436,559.00 to the 1991 Voted Sanitary Bond Fund No. 664, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the expenditure of $1,436,559.00 is hereby appropriated for the Wastewater Treatment Facilities Instrumentation and Control System Upgrade Project/Project No. 650348; within the 1991 Voted Sanitary Bond Fund No. 664| Division 60-05| OCA Code 654348| Amount: $1,436,559.00.
Section 4. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewerage System Reserve Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with the expenditure of the funds transferred under Section 2, above.
Section 6. That the Director of Public Utilities be, and hereby is authorized to modify Contract No. CT17992, in the amount of $1,436,559.00 with Camp, Dresser, and McKee, Inc., 8800 Lyra Drive, Suite 500, Columbus, Ohio 43240 for purposes of providing additional services during construction in connection with the Wastewater Treatment Facilities Instrumentation and Control System Upgrade in accordance with the terms and conditions as shown in the modification agreement on file in the General Engineering Section of the Division of Sewerage and Drainage.
Section 7. That for the purpose of paying the cost of the professional engineering services contract modification, the expenditure of $1,436,559.00, or as much thereof as may be needed, be and the same hereby is authorized from the 1991 Voted Sanitary Bond Fund No. 664| Division 60-05| WWTF I&C System Upgrade Project| Proj. 650348| OCA Code 654348| Obj. Level 3 No. 6678| Amount: $1,436,559.00.
Section 8. That the 2004 Capital Improvements Budget Ordinance No. 1059-2004 is hereby amended as follows, in order to provide sufficient budget authority for the execution of the subject professional engineering services contract modification:
CURRENT:
Project 650348-WWTF I&C Upgrade - $0.00 - WPCLF
AMENDED TO:
Project 650348-WWTF I&C Upgrade - $1,436,559.00 - WPCLF
Section 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.