Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Axis Civil Construction, LLC for the Operation Safewalks - School Sidewalks - Ann Street and 17th Street, PID 110844 project and to provide payment for construction, construction administration, and inspection services.
This contract consists of constructing sidewalks along the west side of 17th Street from East Markinson Avenue to Frebis Avenue, the west side of Ann Street from Frebis Avenue to Mithoff Street, the west side of Ann Street from the first alley south of Stewart Avenue to Stewart Avenue, and the east side of Ann Street from Stewart Avenue to Whittier Avenue. Installation of the sidewalks will include curb ramps and drive approaches, curb, retaining walls, stormwater drainage improvements, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is February 21, 2022. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on December 9, 2021, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Axis Civil Construction, LLC $1,066,984.81 Columbus, Ohio MAJ
Complete General Construction $1,111,962.92 Columbus, Ohio MAJ
Decker Construction Company $1,152,298.57 Columbus, Ohio MAJ
Shelly & Sands, Inc. $1,425,186.98 Columbus, Ohio MAJ
Strawser Paving Company submitted a bid but was deemed non-responsive by ODOT due to the late submission of their DBE Utilization Plan. G & G Concrete Construction, LLC submitted a bid as the next lowest bidder but was deemed non-responsive by the City of Columbus due to the use of a voided water/sewer license.
Award is to be made to Axis Civil Construction, LLC as the lowest responsive and responsible and best bidder for their bid of $1,066,984.81. The amount of construction administration and inspection services will be $106,698.48. The total legislated amount is $1,173,683.29.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Axis Civil Construction, LLC.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Axis Civil Construction, LLC is CC029566 and expires 12/9/23.
3. PRE-QUALIFICATION STATUS
Axis Civil Construction, LLC and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Codes Chapter 329.
4. FISCAL IMPACT
This is a reimbursable budgeted expense within the Federal Transportation Grant Fund, Fund 7765. Grant #G592113 (Ann St and 17th St Sidewalks 110844) will be used to reimburse construction expenses of $1,066,984.81 and the construction administration and inspection cost of $106,698.48.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.
Title
To appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Axis Civil Construction, LLC for the Operation Safewalks - School Sidewalks - Ann Street and 17th Street, PID 110844 project; to authorize the expenditure of up to $1,173,683.29 from the Federal Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($1,173,683.29)
Body
WHEREAS, the Department of Public Service is engaged in the Operation Safewalks - School Sidewalks - Ann Street and 17th Street, PID 110844 project; and
WHEREAS, the work for this project consists of constructing sidewalks along the west side of 17th Street from East Markinson Avenue to Frebis Avenue, the west side of Ann Street from Frebis Avenue to Mithoff Street, the west side of Ann Street from the first alley south of Stewart Avenue to Stewart Avenue, and the east side of Ann Street from Stewart Avenue to Whittier Avenue. Installation of the sidewalks will include curb ramps and drive approaches, curb, retaining walls, stormwater drainage improvements; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Axis Civil Construction, LLC will be awarded the contract for the Operation Safewalks - School Sidewalks - Ann Street and 17th Street, PID 110844 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Operation Safewalks - School Sidewalks - Ann Street and 17th Street, PID 110844 project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for this project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Axis Civil Construction, LLC to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2022, the sum of $1,173,683.29 is appropriated in Fund 7765 (Federal Transportation Grants), Dept-Div 5912 (Design and Construction), Grant G592113 (Ann St and 17th St Sidewalks 110844), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Axis Civil Construction, LLC, 5715 Westbourne Avenue, Columbus, OH 43213, for the Operation Safewalks - School Sidewalks - Ann Street and 17th Street, PID 110844 project in the amount of up to $1,066,984.81 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $106,698.48.
SECTION 3. That the expenditure of $1,173,683.29, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G592113 (Ann St and 17th St Sidewalks 110844), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.