Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services, cc# 55-0829335, exp. 10/08/2006, in the amount of $25,720.00 for the installation of a new air conditioning compressor at 757 Carolyn Avenue. At present, the Carolyn Avenue building has four compressors, but one is inoperable. If this compressor is not replaced, it will be difficult to maintain comfortable indoor temperatures during the summer unless the other three compressors run 24 hours per day, increasing energy costs and wear on the other compressors. The proposed contract with Axiom includes a five-year warranty on the new compressor.
Formal proposals were solicited on December 15, 2003, and received on January 6, 2004. Three majority firms submitted proposals as follows:
Air Force One $34,900.00
Axiom Mechanical $25,720.00
Peter Miller Inc. $30,992.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Axiom Mechanical.
This ordinance also authorizes the transfer, appropriation, and expenditure of $25,720.00 from the Special Income Tax Fund to pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.
Fiscal Impact: The Special Income Tax fund has a sufficient budget to support the transfer of $25,720.00. The total cost of the contract is $25,720.00.
Title
To authorize and direct the City Auditor to transfer $25,720.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund, to authorize the appropriation and expenditure of $25,720.00 from the Facilities Management Capital Improvement Fund, and to authorize the Public Service Director to contract for the Facilities Management Division with Axiom Mechanical for the installation of a new air conditioning compressor at 757 Carolyn Avenue. ($25,720.00)
Body
WHEREAS, an air conditioning compressor located at 757 Carolyn Avenue is inoperable and in need of replacement, and
WHEREAS, the Facilities Management Division solicited bids for the replacement of of an air conditioning compressor at 757 Carolyn Avenue, and
WHEREAS, the Facilities Management Division recommends acceptance of the most responsive and responsible bid from Axiom Mechanical, and
WHEREAS, a transfer of funds from the Special Income Tax Fund is necessary to fund this compressor replacement; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund the amount transferred; and
WHEREAS, the aggregate principal amount of additional obligations which the City will issue to finance this purchase is presently expected not to exceed $25,720.00; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $25,720.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Facilities Management Capital Improvement Fund, Fund 733, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $25,720.00 is hereby transferred and appropriated to the Facilities Management Division 59-07, Capital Improvement Fund, Fund 733, Facility Renovation Project 570030, OCA Code 643437, Object Level Three Code 6601.
SECTION 4. That upon obtaining other funds for the Facility Renovation Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 3, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 6. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Public Service Director is hereby authorized to contract with Axiom Mechanical for the replacement of an air conditioning compressor located at 757 Carolyn Avenue.
SECTION 8. That the expenditure of $25,720.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $25,720.00
SECTION 9. This ordinance shall take effect and be in force from and after the earliest period allowed by law.