Explanation
Background: The Division of Police needs to purchase computer desktops, laptops, and monitors to replace outdated equipment. The Crime Lab needs $48,571.65 for laptops and PoliceNet has projected an additional $100,000.00 for current replacements and upgrades.
Bid Information: An universal term contract was established by the Purchasing office with Smart Solutions, Inc. Police will be making this purchase in accordance with the terms and conditions of contract number, FL003922 which expires 03/31/2011.
Contract Compliance No.: 34-1403269, Expires 05/18/2009
Emergency Designation: Emergency legislation is requested in order to expedite the purchases so that all equipment may be in place by year end and that the current pricing on the quote for the Crime Lab purchase will remain valid.
FISCAL IMPACT: This ordinance authorizes an expenditure of $148,571.65 from Law Enforcement Drug Seizure Funds for the purchase of computer desktops, laptops, and monitors for the Crime Lab and PoliceNet per the terms and conditions of a Universal Term Contract.
Title
To authorize and direct the Finance and Management Director to enter into a contract with Smart Solutions, Inc. for the purchase of computer desktops, laptops, and monitors for the Division of Police, to authorize the expenditure of $148,571.65 from the Law Enforcement Seizure Fund; and to declare an emergency. ($148,571.65)
Body
WHEREAS, contract FL003922 established an universal contract with Smart Solutions, Inc.; and
WHEREAS, there is a need to replace outdated computer items to maintain daily operations; and
WHEREAS, a contract was awarded to Smart Solutions, Inc. for computer desktops, laptops, and monitors in accordance with the terms and conditions of universal term contract FL003922; and
WHEREAS, an emergency exists in the daily operation of the Division of Police Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of computer desktops, laptops, and monitors in order to expedite the purchases so that all equipment may be in place by year end and that the current pricing on the quote for the Crime Lab purchase will remain valid for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Smart Solutions, Inc for the purchase of computer desktops, laptops, and monitors for the Division of Police.
SECTION 2. That the expenditure of $148,571.65 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | SUBFUND 016 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2193 | OCA 300988 | AMOUNT $54,000.00 |
and
DIV 30-03 | FUND 219 | SUBFUND 002 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2193 | OCA 301838 | AMOUNT $94,571.65 |
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.