City of Columbus - File #: 1471-2006

• File #: 1471-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/14/2006
• In control: Safety Committee
• On agenda: 10/2/2006
• Final action: 10/4/2006
• Title: To authorize the Finance and Management Director to establish a purchase order to purchase a fuel callibration vehicle for the Department of Public Safety, Support Services, to authorize the expenditure of $96,160.00 from the Fleet Management Division's General Fund vehicle allocation, and to declare an emergency. ($96,160.00)

Date	Ver.	Action By	Action	Result
10/4/2006	1	MAYOR	Signed
10/4/2006	1	CITY CLERK	Attest
10/2/2006	1	Columbus City Council	Approved	Pass
10/2/2006	1	COUNCIL PRESIDENT	Signed
9/19/2006	1	CITY ATTORNEY	Reviewed and Approved
9/19/2006	1	Service Reviewer	Sent to Clerk's Office for Council
9/15/2006	1	EBOCO Reviewer	Reviewed and Approved
9/15/2006	1	ODI DIRECTOR	Reviewed and Approved
9/15/2006	1	ODI DIRECTOR	Reviewed and Approved
9/15/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/14/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/13/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/13/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/13/2006	1	Auditor Reviewer	Reviewed and Approved
9/13/2006	1	CITY AUDITOR	Reviewed and Approved
9/8/2006	1	Finance Reviewer	Reviewed and Approved
9/5/2006	1	Finance Reviewer	Reviewed and Approved
8/30/2006	1	Service Drafter	Sent for Approval
8/30/2006	1	SERVICE DIRECTOR	Reviewed and Approved
8/29/2006	1	Service Drafter	Sent for Approval
8/29/2006	1	Safety Reviewer	Reviewed and Approved
8/29/2006	1	Safety Reviewer	Reviewed and Approved
8/29/2006	1	SAFETY DIRECTOR	Reviewed and Approved
8/14/2006	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND:  The Department of  Public Safety, Support Services, Weights and Measures Section needs to replace a fuel calibration vehicle.  The calibration vehicle meters gasoline being dispensed at the pump to ensure volume per gallon.  The current fuel calibration vehicle was purchased in 1986 and needs replacement.

BID INFORMATION:   The Fleet Management Division advertised the calibration vehicle in the City Bulletin beginning June 8, 2006 and bids for Solicitiation SA002061 were received on July 13, 2006.    Pemberton Fabrication, Inc., submitted the sole bid for the fuel calibration vehicle.  Support Services, Weights & Measures Section, has reviewed the bid submitted by Pemberton Fabrication and recommends acceptance of the bid as the most responsive and best bid.  

CONTRACT COMPLIANCE:  Contract Compliance for Pemberton Fabrication, Inc. is 22-1825950, majority.

FISCAL IMPACT:  The Fleet Management Division budgeted $930,000.00 in the General Fund vehicle allocation for the purchase of vehicles.  Through August 2006, $179,070 has been either spent or ecumbered from the General Fund vehicle allocation.  This ordinance authorizes an expenditure of  $96,160.00 for the fuel calibration vehicle.

Emergency legislation is requested so that  this vehicle can be ordered as soon as practical in order to replace the existing unit which is in poor operating condition.

Title

To authorize the Finance and Management Director to establish a purchase order to purchase a fuel callibration vehicle for the Department of Public Safety, Support Services, to authorize the expenditure of $96,160.00 from the Fleet Management Division's General Fund vehicle allocation, and to declare an emergency. ($96,160.00)

Body

WHEREAS, the Department of  Public Safety, Support Services, Weights and Measures Section need to replace the existing fuel calibration vehicle, and

WHEREAS, the Fleet Management Division has General Fund monies budgeted for vehicle replacements, and

WHEREAS, the Purchasing office received a sole bid from Pemberton Fabrication, Inc., on July 13, 2006, and

WHEREAS, Support Services, Weights & Measures Section, recommends acceptance of the bid submitted by Pemberton Fabrication, Inc., and

WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Support Services, Weights & Measures section, in that it is immediately necessary to authorize the Finance and Management Director  to issue a purchase order for the purchase of the fuel calibration vehicle, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,            

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance and Management Director  be and is hereby authorized and directed to issue a purchase order to Pemberton Fabrication, Inc.,  for the Weights & Measures Section via the Fleet Management Division in accordance with Solicitations SA002061.

Section 2. That the expenditure of $96,160.00, or so much thereof as may be necessary, be and is hereby authorized from funds available within the General Fund vehicle allocation, Fleet Management Division; Department No. 59-05; Fund 010; OCA Code 591201; OL3 Code 6650.

Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.