Explanation
This ordinance authorizes the Board of Health to enter into a contract with Social Solutions Global Inc., aka Bonterra, for secure electronic health record (EHR) and case management software platform services for an amount not to exceed $61,788.90.
The contract period is from July 1, 2024 through June 30, 2025.
Social Solutions Global Inc., aka Bonterra, is the sole authorized provider of the cloud-based EHR and Case Management Software Platform known as Penelope. This software is HIPAA and FERPA compliant and offers advanced reporting and analytics needed by our Neighborhood Social Services Team.
This ordinance is submitted as an emergency to not delay the critical services that are facilitated by the use of this software and to ensure we receive the quoted pricing from the vendor.
FISCAL IMPACT: Expenditures to provide these services are budgeted in within the 2024 Health Special Revenue Fund, Fund No. 2250. ($61,788.90)
Title
To authorize the Board of Health to enter into a contract with Social Solutions Global Inc., aka Bonterra, for secure electronic health record (EHR) and case management software platform services; to authorize an expenditure from the Health Special Revenue Fund; and to declare an emergency. ($61,788.90)
Body
WHEREAS, The Board of Health has a need for secure electronic health record (EHR) and case management software platform services; and,
WHEREAS, Social Solutions Global Inc., aka Bonterra, is the sole authorized provider of Penelope, which offers these services; and,
WHEREAS, it is necessary to award a sole source contract to Social Solutions Global Inc., aka Bonterra, per Chapter 329.19 of the Columbus City Code.
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize the Board of Health to enter into this contract to not delay the critical services that are facilitated by the use of this software, to ensure we receive the quoted pricing from the vendor, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with Social Solutions Global Inc., aka Bonterra, for secure electronic health record (EHR) and case management software platform services for an amount not to exceed $61,788.90 for the period of July 1, 2024 through June 30, 2025.
SECTION 2. That the expenditure of $61,788.90 or so much thereof as may be needed, is hereby authorized from the 2024 Health Special Revenue Fund, Fund 2250, Department 50, Division 5001, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the contract is awarded to Social Solutions Global Inc., aka Bonterra, as a sole source exemption per Chapter 329.19 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.