Explanation
BACKGROUND:
This ordinance authorizes the City Auditor to appropriate and transfer funds within the general permanent improvement fund and authorizes the City Auditor to modify a contract with Tier Technologies, Inc. Contract EL005506, authorized by ordinance 0817-2005, passed on May 12, 2005. The original contract authorized the purchase of software and related implementation and related services for a citywide internet-based electronic procurement solution (V.GOV) that will create a web-based system for solicitation and bid processing, to be fully integrated with the city's Performance purchasing and accounting systems. Tier Technologies is a sole source for this system. This modification incorporates the contract compliance application process into this system as well, so that vendors will not have to fill out forms separate from the registration site, thus creating a "one-stop" feel and providing the City an electronic copy of the application responses. The original cost of the V.GOV software and implementation services is $161,400; this modification is for $15,000.
FISCAL IMPACT:
Funds are available for this transfer within the unallocated balance of the general permanent improvement fund for this project. The total cost of this modification will not exceed $15,000.
EMERGENCY: Emergency legislation is requested in order to facilitate the immediate implementation of V.GOV.
CONTRACT COMPLIANCE NUMBER: Tier Technologies, Inc. 94-3145844, Expiration: 08/25/07
Title
To authorize and direct the City Auditor to appropriate and transfer $15,000 within the general permanent improvement fund; to authorize the City Auditor to modify contract EL005506 for $15,000 with Tier Technologies, Inc. for incorporation of the contract compliance application process into the citywide internet-based electronic procurement solution (V.GOV), in accordance with the sole source provisions of the Columbus City Code; and to declare an emergency. ($15,000.00)
Body
WHEREAS, it is desirable that the city incorporate the contract compliance application process into the citywide internet-based electronic procurement solution (V.GOV), a web-based, citywide electronic procurement application that will create a system for solicitation and bid processing and for which Tier Technologies is the sole source; and
WHEREAS, funds for this project are available within the unallocated balance of the general permanent improvement fund; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this appropriation and transfer of funds to the City Auditor and that the City Auditor modify contract EL005506 with Tier Technologies, Inc. for incorporation of the contract compliance application process into the citywide internet-based electronic procurement solution (V.GOV) , in order to proceed with the project in a timely manner, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated balance of the general permanent improvement fund, fund number 748, the amount of $15,000.00 is hereby appropriated to project number 748999, oca 945748, object level 1 - 10, object level 3 - 6600.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $15,000.00 within the general permanent improvement fund, fund number 748, from project number 748999 to project number 450004, oca 450004, object level 1 - 6, object level 3 - 6655.
SECTION 3. That the City Auditor be and is hereby authorized to modify a contract with Tier Technologies, Inc. in accordance with the sole source provisions of Section 329.07(e) of the Columbus City Code, for the purchase of software, implementation and related services for a citywide internet-based electronic procurement system (V.GOV) in an amount not to exceed $15,000.00 for related equipment and software.
SECTION 4. That the expenditure of $15,000.00 or so much thereof as may be necessary is hereby authorized to be expended from department 2201, fund 748, from project number 450004, oca 450004, object level 1-6, object level 3 - 6655.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.