City of Columbus - File #: 1085-2006

• File #: 1085-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/6/2006
• In control: Safety Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To authorize and direct the Director of Public Safety to execute those documents necessary for the acquisition of a Upgrade of Key Card Systems utilizing the Homeland Security Grant; to waive the provisions of competitive bidding; and to declare an emergency.

Date	Ver.	Action By	Action	Result
7/12/2006	1	CITY CLERK	Attest
7/11/2006	1	MAYOR	Signed
7/10/2006	1	Columbus City Council	Approved	Pass
7/10/2006	1	COUNCIL PRESIDENT	Signed
6/22/2006	1	CITY ATTORNEY	Reviewed and Approved
6/22/2006	1	Safety Drafter	Sent to Clerk's Office for Council
6/21/2006	1	Auditor Reviewer	Reviewed and Approved
6/21/2006	1	CITY AUDITOR	Reviewed and Approved
6/21/2006	1	Safety Drafter	Sent for Approval
6/20/2006	1	Finance Reviewer	Reviewed and Approved
6/20/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/20/2006	1	Safety Drafter	Sent for Approval
6/14/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/14/2006	1	Finance Reviewer	Reviewed and Approved
6/12/2006	1	Finance Reviewer	Reviewed and Approved
6/9/2006	1	ODI DIRECTOR	Reviewed and Approved
6/9/2006	1	Safety Drafter	Sent for Approval
6/8/2006	1	SAFETY DIRECTOR	Reviewed and Approved
6/8/2006	1	Safety Drafter	Sent for Approval
6/8/2006	1	EBOCO Reviewer	Reviewed and Approved
6/7/2006	1	Safety Reviewer	Reviewed and Approved
6/7/2006	1	Safety Reviewer	Reviewed and Approved
6/6/2006	1	Safety Reviewer	Reviewed and Approved
6/6/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

The City of Columbus Department of Public Safety, Division of Police on behalf of the Columbus Urban Area Homeland Security Advisory Committee was awarded a grant for the acquisition of an Upgrade of Key Card Systems. Central Headquarters is in need of enhancing current building access security equipment and will increase security throughout several areas of Central Headquarters. The City of Columbus and Franklin County entered into an Intergovernmental Agreement, Ordinance 1917-2005 to enable this type of purchase. The total expenditure in the amount of $21,457.00 will be paid by Franklin County through the Urban Area Homeland Security Grant.

The current system was installed and has been maintained by Matrix Systems, Inc. and to upgrade the existing system the Division of Police will need to use the same supplier to keep all equipment and services under warranty. The cost of the upgrade is much less than to change to a new system or new warranties that would be necessary.

Negotiations were conducted with Matrix Systems, Inc. to ensure the best possible pricing on this system upgrades.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Emergency Designation:  Emergency legislation is requested to expedite the process of the award from Franklin County Office of Homeland Security and Justice Programs.

Contract Compliance Number: 31-0902711- Expires:12/22/07

FISCAL IMPACT:  There is no fiscal impact for the General Fund Account. The Intergovernmental Agreement permits City of Columbus and Franklin County to make the federal sub-grant expenditures.

Title

To authorize and direct the Director of Public Safety to execute those documents necessary for the acquisition of a Upgrade of Key Card Systems utilizing the Homeland Security Grant; to waive the provisions of competitive bidding; and to declare an emergency.

Body

WHEREAS, the Division of Police was awarded a grant from Franklin County Office of Homeland Security and Justice Programs; and

WHEREAS, Upgrade of Key Card Systems will provide increase security throughout Police Central Headquarters; and

WHEREAS, negotiations were conducted for the acquisition of Upgrade of Key Card Systems for the Division of Police; and

WHEREAS, it is necessary to waive the provisions of Section 329.06 of the Columbus City Code; and

WHEREAS, the Division of Police is requesting the Director of Public Safety to execute the necessary document for acquisition of this vehicle utilizing the Homeland Security Grant; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to execute the needed document for the acquisition of a Upgrade of Key Card Systems from the federal sub-grant thereby preserving the public peace, property, health, safety and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1.  That the Director of Public Safety be and is hereby authorized and directed to execute those documents necessary for acquisition of an Upgrade of Key Card Systems utilizing the Homeland Security Grant.

Section 2.  That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchases.

Section 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.