Explanation
BACKGROUND: This ordinance authorizes a modification of Contract EL-005243, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Electricity.
Amount of additional funds to be expended: $200,000.00
Reasons additional goods/services could not be foreseen: Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting and distribution facilities. This modification provides funding for services needed through 2006.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 15, 2004. The contract provides for services from April 1, 2005 through March 31, 2007, however, funds must be certified during each fiscal year. It is necessary to increase funding in order that services may continue through 2006.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 231277550
FISCAL IMPACT: $200,000 was budgeted in the 2006 Division of Electricity operating fund for this expenditure. $215,877 was spent in 2004 and $238,566 was spent in 2005 for this service.
Title
To authorize the Director of Public Utilities to modify an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Electricity; to authorize the expenditure of $200,000.00 from the Division of Electricity Operating Fund. ($200,000.00)
Body
WHEREAS, power line clearance services are required by the Division of Electricity for maintenance of distribution and street lighting circuits through the term of the existing contract; and
WHEREAS, Contract Number EL005243, with Asplundh Tree Expert Company, was authorized by Ordinance Number 0410-205, passed March 28, 2005, for power line clearance services from April 1, 2005 through March 31, 2007; and
WHEREAS, it is necessary to modify the existing contract with Asplundh Tree Expert Co. to provide funding for power line clearance services for the daily operation of the Division of Electricity; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify Contract Number EL005243 with Asplundh Tree Expert Co. for power line clearance services, in the amount of $200,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.13 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized from Division of Electricity Operating Fund 550, Division No. 60-07, Object Level Three 3375, and is to be disbursed among OCA Codes as follows:
606764 $180,000.00
606772 20,000.00
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.