Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract for the installation of a street lighting system with underground wiring under the assessment procedure. Property owners have submitted a petition for a high pressure sodium street lighting system with ornamental poles and underground wiring for the Westerford Village Subdivision. This legislation also authorizes the transfer of funds from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund for the City's share in the cost of installing the street lighting system.
The Westerford Village Subdivision includes: Frenchpark Drive, Frenchpark Court, Laurent Court, Headford Court, Raflin Drive, Raflin Court, and Coachford Drive from Frenchpark Drive to and including parcel numbers 600-210480 and 600-210481.
Resolution No. 195X-2004, adopted October 18, 2004, authorized the preparation of plans and specifications. Emergency declaration of necessity, Resolution Number 122X-2005 was adopted September 12, 2005. Ordinance Number 0002-2006, determining to proceed, was passed January 23, 2006.
Three bids were received and opened by the Director of Public Utilities on March 22, 2006, against Solicitation No. SA001936. The Division of Power and Water recommends an award to Jess Howard Electric Co., in the amount of $105,507.78, as the lowest, responsive, and responsible bid received. Their Contract Compliance Number is 31-4405752.
Please see attachment ORD1028-2006 Bid Tab.doc and ORD1028-2006 Insp. Costs for further information pertaining to bids and estimated associated costs.
Emergency action is requested due to citizens' approved petition for a timely implementation of construction services.
FISCAL IMPACT: The determined amount to be paid for the City's share under the Westerford Village Subdivision Street Lighting Assessment Project is $32,000.00. This legislation is a companion to Ordinance 0988-2006, which authorizes the issuance and sale of special assessment bond anticipation notes in the amount of $110,000.00. There is sufficient funding authority in the Westerford Village Subdivision Street Lighting Assessment Project.
Title
To authorize the transfer of funds from the Voted Street Lighting and Electricity Distribution Improvement Fund to the Street Lighting Assessment Fund; to authorize the Director of Public Utilities to enter into a contract with Jess Howard Electric Co.; to obtain and pay for inspection and other related services for the installation of a street lighting system with underground wiring in the Westerford Village Subdivision under the assessment procedure; for the Division of Power and Water; to authorize the expenditure of $142,000.00 from the Street Lighting Assessment Fund; and to declare an emergency. ($142,000.00)
Body
WHEREAS, property owners have submitted a petition for a high pressure sodium street lighting system with ornamental poles and underground wiring in the Westerford Village Subdivision; and
WHEREAS, the Westerford Village Subdivision includes: Frenchpark Drive, Frenchpark Court, Laurent Court, Headford Court, Raflin Drive, Raflin Court, and Coachford Drive from Frenchpark Drive to and including parcel numbers 600-210480 and 600-210481; and
WHEREAS, Jess Howard Electric Co. submitted the lowest, responsive, and responsible bid opened by the Director of Public Utilities on March 22, 2006 for the installation of the aforesaid street lighting system; and
WHEREAS, funding is necessary to pay for construction costs, design, construction inspection, engineering, advertising and printing, and any other miscellaneous expenses for said project; and
WHEREAS, it is necessary to transfer funds from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund into the Street Lighting Assessment Fund to provide for the City's share in the cost of installing a street lighting system with underground wiring in the Westerford Village Subdivision under the assessment procedure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to enter into a contract for labor and material for the construction of street lighting improvements in the Westerford Village Subdivision, in an emergency manner in order to complete financial transactions and enter into a contract to comply with citizens' approved petition for timely implementation of construction services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $32,000.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvement Fund 553 into the Street Lighting Assessment Fund 580, Division No. 60-07, as follows:
FROM:
Fund 553
670630 - Westerford Village Subdivision Street Lighting Assessment Project
OCA Code - 670630
OL3 - 6600
TO:
Fund 580
Subfund 990
Westerford Village Subdivision Street Lighting Assessment Project
OCA Code - 580990
OL3 0886
SECTION 2. That the City Auditor is hereby authorized to appropriate $142,000.00 in the Westerford Village Subdivision Street Lighting Assessment Project, Fund No. 580, Subfund 990, OCA 580990, Object Level Three 6625.
SECTION 3. That the Director of Public Utilities be and hereby is authorized to enter into a contract with Jess Howard Electric Co., in the amount of $105,507.78, to install a high pressure sodium street lighting system with ornamental poles and underground wiring for the Westerford Village Subdivision, and to obtain and pay for the services of the Division of Power and Water, the Transportation Division, and any services of other City Divisions as may be necessary up to a maximum amount of $36,492.22, for a grand legislative total of $142,000.00.
SECTION 4. That to pay the cost of the aforesaid contract and expenses, the expenditure of $142,000.00, or so much thereof as may be needed, be and is hereby authorized from Division of Power and Water, Division No. 60-07, Fund No. 580, Subfund No. 990, Westerford Village Subdivision Street Lighting Assessment Project, OCA 580990, OL3 6625.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.