Explanation
This ordinance authorizes the Director of the Department of Technology (DoT), to renew a contract with SHI International Corporation (a.k.a., SHI) for the purchase of Cloudflare Core Services, in the amount of $55,523.43, for the coverage term period from April 1, 2024 through March 31, 2025. Cloudflare is the Department of Technology’s external DNS provider and provider of custom certificates. In addition this purchase will also provide protection for the denial of service attacks and mitigation, and web application firewall services. Cloudflare has provided the City of Columbus robust DNS management as well as DNS security. The original contract was authorized and established via Ord. No. 1084-2022 (RFQ020895), passed on May 2, 2022 through Purchase Order PO333925 for Cloudflare Core Services. The term of this contract will be for one (1) year, from April 1, 2024 through March 31, 2025. This contract is not subject to automatic renewal, however upon mutual agreement and authorized appropriation the contract can be renewed for one (1) more additional one-year term. This ordinance authorizes the expenditure of $55,523.43 for the purchase of the above-described Cloudflare Core Services.
FISCAL IMPACT
Last year (2023) the Department of Technology expended $51,612.90 with SHI International Corporation for Cloudflare Core Services. This year (2024), funds for the above-mentioned Cloudflare Core Services in the amount of $55,523.43 are available and budgeted in the 2024 Information Services Operating Budget, as noted in the attachment to this ordinance. Including this renewal, the aggregate total contract amount is $161,068.91. This ordinance is contingent on the passage of the 2024 City of Columbus Operating Budget, Ordinance 3012-2023
EMERGENCY DESIGNATION
Emergency action is requested to ensure prompt purchase order execution so that these critical services are in place as soon as possible. Cloudflare Core Services are the Department of Technology’s external DNS provider and provider of custom certificates and also provide protection for the denial of service attacks and mitigation, and web application firewall services. Without the passage of this ordinance the City would be vulnerable to potential security threats/issues as Cloudflare provides the City of Columbus robust DNS management as well as DNS security.
CONTRACT COMPLIANCE
Vendor Name: SHI International Corporation EBO_CC#001671 Expiration Date: 5/5/2024
Title
To authorize the Director of the Department of Technology to renew a contract with SHI International Corp. for the purchase of Cloudflare Core Services; to authorize the expenditure of $55,523.43 from the Information Services Operating Fund for the above-described purpose; and to declare an emergency. ($55,523.43)
Body
WHEREAS, the original contract was authorized via Ord. No. 1084-2022 (RFQ020895), passed on May 2, 2022 through Purchase Order PO333925 for Cloudflare Core Services; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract with Software House International (a.k.a. SHI) for the purchase of Cloudflare Core Services, in the amount of $55,523.43, for the coverage term period from April 1, 2024 through March 31, 2025. This contract is not subject to automatic renewal, however upon mutual agreement and authorized appropriation the contract can be renewed for one (1) additional one-year term; and
WHEREAS, it is necessary to expend $55,523.43 for the purchase of the above-described purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew a contract with SHI International Corporation (a.k.a., SHI) for the purchase of Cloudflare Core Services to avoid an interruption in services and to ensure prompt contract execution, protect the City against potential security threats/issues as Cloudflare provides the City of Columbus robust DNS management as well as DNS security, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of the Department of Technology (DoT) be and is hereby authorized to renew a contract with SHI International Corporation (a.k.a., SHI) for the purchase of Cloudflare Core Services in the amount of $55,523.43 for a term of one (1) year, beginning April 1, 2024 through March 31, 2025.
SECTION 2. That, for the purpose described in Section 1 of this Ordinance, the expenditure of $55,523.43, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance (please see attachment 0447-2024).
SECTION 3. That the City Auditor is authorized to make an accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.