Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Axelliant LLC for the purchase of Absolute Secure Access (Formerly Netmotion) end user licenses for various city departments, software maintenance and support services for a total cost of $171,709.04.
The city uses Absolute Secure Access software to enable mobile workers, including police officers and public utility field crews, to communicate securely over mobile communication networks. Without this solution, communications will not function securely when accessed over a mobile communication network, significantly diminishing the effectiveness and efficiency of city mobile workers.
The Department of Technology, Fiscal Department, solicited Information for Bids for the Absolute Secure Access license and support services contract. The project was formally advertised on the Vendor Services bid portal from May 21, 2025, to June 13, 2025. The city received seven (7) responses on June 13, 2025. The responding firms were:
Company Name Bid Amount City/State
|
Axelliant LLC |
$171,709.04 |
Torrance, CA |
|
vPrime Tech Inc |
$174,249.50 |
Houston, TX |
|
Kambrian Corporation |
$174,501.27 |
La Puente, CA |
|
Brown Enterprise Solutions |
$174,868.33 |
Lewis Center, OH |
|
CDW Government LLC |
$182,913.12 |
Vernon Hills, IL |
|
SHI International Corp |
$185,421.01 |
Somerset, NJ |
|
Mr Cheapo.com LLC |
$1,270,979.11 |
Paramus, NJ |
Award is to be made to Axelliant LLC as the lowest responsive and responsible and best bidder for their bid of $171,709.04.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Axelliant LLC.
The term of this agreement shall be from August 21, 2025, to August 20, 2026. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for two (2) additional one-year terms.
FISCAL IMPACT: The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Operating Fund for a total cost of $171,709.04.
CONTRACT COMPLIANCE
Vendor Name: Axelliant LLC
Vendor Acct. #: 041642
CC-041642; Expiration Date 6/17/2027
EMERGENCY DESIGNATION: The department requests emergency designation for this ordinance in order to establish a purchase order before the expiration of the current licensing.
Title
To authorize the Director of the Department of Technology to enter into a contract with Axelliant LLC for the purchase of Absolute Secure Access licenses and support services, and to authorize the expenditure of $171,709.04 from the Department of Technology, Information Services Operating fund; and to declare an emergency. ($171,709.04)
Body
WHEREAS, the Department of Technology has a need for Absolute Secure Access end user licenses for various city departments, and software maintenance and support services; and
WHEREAS, the City of Columbus uses Absolute Secure Access software to enable mobile workers, including police officers, public utility and public service field crews, to communicate securely over mobile communication networks; and
WHEREAS, The Department of Technology solicited bids via RFQ030445 for the purchase of the above-described software licenses and award is to be made to Axelliant LLC as the lowest, most responsive bidder; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Axelliant LLC for the purchase of Absolute Secure Access end user licenses for various city departments, and software maintenance and support services at a cost of $171,709.04; and
WHEREAS, the term of this agreement shall be from August 21, 2025, to August 20, 2026. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for two (2) additional one-year terms; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into contract with Axelliant LLC in order to avoid disruption of mobile worker communications over mobile networks in the course of their daily work duties and to establish a purchase order before the expiration of the current licensing, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. To authorize the Director of the Department of Technology to enter into contract with Axelliant LLC for the purchase of Absolute Secure Access end user licenses for various city departments, and software maintenance and support services at a cost of $171,709.04, for a one (1) year term, starting on August 21, 2025, and ending August 20, 2026. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for two (2) additional one-year terms.
SECTION 2. That the expenditure of $171,709.04, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please see 1739-2025 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.