Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and various city agencies to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the purchase of Cisco Meraki switches and associated licenses for Department of Public Utilities water quality lab. Purchase agreement PA005936 was established by ordinance 3266-2021, passed on December 13, 2021 to provide, in part, a procurement process to ensure that city switching technology purchases are all of the same specification.
The move to the Ciscso Meraki platform is advantageous because:
• It is the same as that which Cisco is/will be using going forward;
• It provides single pane management and visibility of your entire network via cloud management;
• It allows for plug and play break-fix repair; and
• It provides improved support of power management and POE devices.
The purchases will be made from pre-established universal term contracts/purchase agreement PA005936- CDWG, expiring 6-30-2025.
This ordinance also authorizes the expenditure of $65,189.24 from the Department of Technology Information Services Fund to purchase the above-described items on behalf of non-general fund agencies.
FISCAL IMPACT
Funds for the above-described purchases are budgeted and available in the Department of Technology, Information Services Operating fund.
CONTRACT COMPLIANCE
CDW Government
Vendor # - 034427
Expires 1/3/2025
EMERGENCY
Emergency legislation is requested to facilitate prompt acquisition of the above-described services and equipment as these switches are integral to the operation of the City’s Public Utilities Department.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for the purchase of Cisco Meraki switches for Department of Public Utilities water quality lab; to authorize the expenditure of $65,189.24 from the Department of Technology, Information Services Operating fund for the above-stated purpose; and to declare an emergency. ($65,189.24)
Body
WHEREAS, the Department of Technology, on behalf of the Department of Public Utilities, desires to purchase Cisco Meraki switches and associated licenses;
WHEREAS, Purchase Agreement PA005936 with CDW Government was established by ordinance 3266-2021 on December 13, 2021 to facilitate the purchase of Cisco Meraki and associated licenses; and
WHEREAS, $65,189.24 is budgeted and available in the Department of Technology, Information Services Operating fund for above described purchases; and
WHEREAS, to enable the purchases described in this ordinance, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the purchase of Cisco Meraki switches and associated licenses as these switches are integral to the operation of the City's Public Utilities Department, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Department of Technology and various city agencies, be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate, previously established purchase agreements, for the purchase of Cisco Meraki switches and associated licenses.
SECTION 2. That the total expenditure of $65,189.24, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (see 2687-2023EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.