Explanation
1. BACKGROUND
The Department of Public Service recently participated in a project administered by the Ohio Department of Transportation (ODOT) to perform partial depth pavement repairs, plane and resurface pavement with asphalt concrete; replace pavement markings and loop detectors. Project Limits extended on US-23 (Indianola Avenue) from Hudson Street to Oakland Park Avenue; resuming on US-23 (Indianola Avenue) from 0.01 miles north of Cooke Road to Morse Road; on Morse Road from Indianola Avenue to North High Street; and on North High Street from Morse Road to the Worthington corporation limit (0.82 miles north of Morse Road). (FRA-US23-15.31/17.63 PID 79359)
The procedure for this and other ODOT administered projects is to estimate the project cost and determine the local share. The local share is estimated and deposited with ODOT. After this project was bid and the bids were higher than expected, additional funding was requested from the City. The project has now been completed and ODOT has determined that the actual costs exceeded the estimates and additional funds have been requested by ODOT. In this project the actual project cost exceeded the original amount already paid to ODOT in the amount of $8,418.57. It is thus necessary to authorize the expenditure of an additional $8,418.57.
2. FISCAL IMPACT
Funds for this payment are available within the Streets and Highways G.O. Bonds fund due to cancellation of encumbrances from completed projects. The original contract amount was $221,644.00. The contract was increased by $10,976.00 in ordinance 0987-2008, and this ordinance authorizes an additional increase in the amount of $8,418.57 for a total cost to the City of $241,038.57.
3. EMERGENCY DESIGNATION
Emergency Action is requested to make payment to ODOT at the earliest possible time so this project may be closed out.
Title
To authorize the Director of Public Service to increase the City's share of the agreement with the Director of the Ohio Department of Transportation for this US-23 (Indianola Avenue, Morse Road, and High Street) rehabilitation project for the Division of Design and Construction; to amend the 2009 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $8,418.57 within the Streets and Highways G.O. Bonds fund; and to declare an emergency. ($8,418.57)
Body
WHEREAS, the City of Columbus participated with the Ohio Department of Transportation for this US-23 Urban paving project on US-23 (Indianola Avenue) from Hudson Street to Oakland Park Avenue; resuming on US-23 (Indianola Avenue) from 0.01 miles north of Cooke Road to Morse Road; on Morse Road from Indianola Avenue to North High Street; and on North High Street from Morse Road to the Worthington corporation limit (0.82 miles north of Morse Road); and
WHEREAS, ordinance 1493-2007 authorized consent with the Ohio Department of Transportation; and
WHEREAS, ordinance 0475-2008 authorized the expenditure to the Ohio Department of Transportation for the estimated local share; and
WHEREAS, ordinance 0987-2008 authorized the expenditure of additional funds for the project; and
WHEREAS, the actual local share exceeded the previous payments to the Ohio Department of Transportation and this additional expense is now due to ODOT and it is necessary to authorize an additional expenditure of $8,418.57; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction, Public Service Department, in that it is immediately necessary to proceed with this payment to ODOT that is now due, thereby preserving the public health, peace, property, safety and welfare.
NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
Section 1. That the LPA share of this project be increased by $8,418.57, and that the Director of Public Service be and is hereby authorized to increase the contract amount for this project, providing for the payment by the LPA the sum of money set forth herein above for improving the described project.
Section 2. That the 2009 CIB authorized within ordinance 0806-2009 be amended due to encumbrance cancellations of completed projects as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
590105-100000 / Pedestrian Safety Improvements (Carryover) / $0.00 (Carryover) / 48,048.00 (Carryover) / $48,048.00 (Carryover)
530282-100000 / Resurfacing (Carryover) / $241,238.00 (Carryover) / $556.00 (Carryover) / $241,794.00 (Carryover)
Section 3. That the 2009 CIB authorized within ordinance 0806-2009 be amended to provide sufficient authority for this project as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
590105-100000 / Pedestrian Safety Improvements (Carryover) / $48,048.00 (Carryover) / ($7,863.00) (Carryover) / $40,185.00 (Carryover)
530282-100000 / Resurfacing (Carryover) / $241,794.00 (Carryover) / $7,863.00 (Carryover) / $249,657.00 (Carryover)
Section 4. That the Transfer of cash and appropriation between the following projects be authorized for the Division of Design and Construction, Dept-Div 59-12 as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100000 / Pedestrian Safety Improvements / 06-6600 / 591089 / $7,862.84
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100000 / Resurfacing / 06-6600 / 590041 / $7,862.84
Section 5. That the expenditure of $8,418.57 be and hereby is authorized for the Division of Design and Construction, Dept-Div 59-12 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100000 / Resurfacing / 06-6631 / 590048 / $8,418.57
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.