Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Trucco Construction Co., Inc. for the Intersection - SR 161 at Karl Road project and to provide payment for construction, construction administration and inspection services.
This contract includes adding a mini roundabout and median along the northern approach of the intersection of Karl Road with SR 161 and install pedestrian facilities along the roadway. The traffic signal at this intersection will also be reconstructed to accommodate these modifications as part of the safety project. Other improvements include new curb and gutter, sidewalk, lighting, sanitary, waterline work, drainage, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is November 17, 2022. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on September 15, 2022, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Trucco Construction Co., Inc. |
$2,313,121.89 |
Delaware, OH |
MAJ |
|
Shelly & Sands, Inc. |
$2,408,494.01 |
Columbus, OH |
MAJ |
|
Double Z Construction Company |
$2,499,356.83 |
Columbus, OH |
MAJ |
|
Complete General Construction |
$2,567,654.66 |
Columbus, OH |
MAJ |
|
Danbert, Inc. |
$3,045,982.03 |
Plain City, OH |
MAJ |
Award is to be made to Trucco Construction Co., Inc. as the lowest responsive and responsible and best bidder for their bid of $2,313,121.89. The amount of construction administration and inspection services will be $231,312.19. The total legislated amount is $2,544,434.08.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Trucco Construction Co., Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Trucco Construction Co., Inc. is CC004988 and expires January 23, 2024.
3. PRE-QUALIFICATION STATUS
Trucco Construction Co., Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A reimbursement grant from the Federal Transportation Grant Fund, Fund 7765, Grant #G592108 (SR161 at Karl 110436 FED), in the amount of $1,933,682.40 will partially fund construction for this project. Grant #G592107 (SR161 at Karl 110436 State) in the amount of $193,368.24 will partially fund inspection for this project. Funds need to be appropriated.
The balance of funding needed in the amount of $417,383.44 is available and appropriated within Fund 7704, the Streets and Highways Bond Fund within the Department of Public Service.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.
Title
To appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Trucco Construction Co., Inc. for the Intersection - SR 161 at Karl Road project; to authorize the expenditure of up to $2,544,434.08 from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for the project; and to declare an emergency. ($2,544,434.08)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection - SR 161 at Karl Road project; and
WHEREAS, the work for this project consists of adding a mini roundabout and median along the northern approach of the intersection of Karl Road with SR 161 and install pedestrian facilities along the roadway. The traffic signal at this intersection will also be reconstructed to accommodate these modifications as part of the safety project. Other improvements include new curb and gutter, sidewalk, lighting, sanitary, waterline work and drainage,; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Trucco Construction Co., Inc. will be awarded the contract for the Intersection - SR 161 at Karl Road project; and
WHEREAS, the Department of Public Service requires funding to be available for the Intersection - SR 161 at Karl Road project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, funds will need to be expended to pay for the Intersection - SR 161 at Karl Road project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Trucco Construction Co., Inc. to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2022, the sum of $1,933,682.40 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5913 (Traffic Management), Grant G592108 (SR161 at Karl 110436 FED), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2022, the sum of $193,368.24 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5913 (Traffic Management), Grant G592107 (SR161 at Karl 110436 State), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Trucco Construction Co., Inc. at 3531 Airport Road Delaware, OH 43015, for the Intersection - SR 161 at Karl Road project in the amount of up to $2,313,121.89 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $231,312.19.
SECTION 4. That the expenditure of $1,933,682.40 or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5913 (Traffic Management), Grant G592108 (SR161 at Karl 110436 FED), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $193,368.24, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5913 (Traffic Management), Grant G592107 (SR161 at Karl 110436 State ), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $417,383.44, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P538006-100000 (Intersection - SR161 at Karl Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.