Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Builderscape, Inc. in order to replace worn or outdated playground equipment with new equipment designed to meet all current safety and accessibility standards. Additionally the project will include significant repairs needed to existing equipment that is beyond the capabilities of the Recreation and Parks maintenance staff. City Council set aside $50,000 in the General Permanent Improvement Fund 748 for the Healthy Places Project to be used to help purchase fitness trail equipment in partnership with the Recreation and Parks Department.
Community input has been received through presentations to area commission and other resident groups. Work will be completed at the following parks:
Big Run Park (15)
Indian Mound Park (23)
Innis Park (11)
Lazelle Woods Park (3)
Maybury Park (24)
Olde Sawmill Park (2)
Sancus Park (3)
Scioto Woods Park (8)
Walnut View Park (24)
Weinland Park (13)
Wexford Green Park (25)
Windsor Park (14)
Woodward Park (6)
Misc. Site Furnishings (99)
The costs for this project will be $508,250.00 with a contingency of $51,750.00 for a total of $560,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 2, 2014 and received by the Recreation and Parks Department on April 22, 2014. Bids were received from the following companies:
Status Bid Amount
Builderscape MAJ $508,250
Tyevco MAJ $556,735
After review the proposals that were submitted, it was determined that Builderscape, Inc. was the lowest and most responsive bidder.
Principal Parties:
Vendor Name: Builderscape, Inc.
Vendor Address: 7500 Industrial Parkway, Plain City, OH 43064
Vendor Contact Name and Phone: Chris Matthews 614-679-2588
Contract Compliance Number: 200537419
Contract Compliance Expiration Date: May 3, 2015
Number of Columbus Based Employees: 15+
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season. Components of the installation require warmer weather for installation and less site damage will occur in the parks if work is performed during the summer.
Fiscal Impact:
$560,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 and the General Permanent Improvement Fund 748 to meet the financial obligations of this contract.
Title
To authorize the City Auditor to transfer $510,000.00 within the Recreation and Parks Voted Bond Fund; to appropriate and transfer $50,000 within the General Permanent Improvement Fund; to amend the 2014 Capital Improvement Budget Ordinance; to authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the Playground Improvements 2014 project; to authorize the expenditure of $508,250.00 with a contingency of $51,750.00 for a total of $560,000.00 from the Recreation and Parks Voted Bond Fund and the General Permanent Improvement Fund; and to declare an emergency. ($560,000.00)
Body
WHEREAS, bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 2, 2014 and received by the Recreation and Parks Department on April 22, 2014 and will be awarded to Builderscape, Inc. as the lowest and most responsive bidder; and
WHEREAS, funds are being transferred to alternate projects within the Recreation and Parks Voted Bond Fund 702; and
WHEREAS, City Council set aside $50,000 in the General Permanent Improvement Fund 748 for the Healthy Places Project, to be used to purchase fitness trail equipment in partnership with the Recreation and Parks Department; and
WHEREAS, the appropriation of $50,000 within the General Permanent Improvment Fund 748 is necessary to provide sufficient funding for this project; and
WHEREAS, funds must be transferred within the General Permanent Improvement Fund 748 to establish correct funding locations for the Playground Improvements 2014 project; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect fund transfers between projects within Recreation and Parks Voted Bond Fund 702 and the General Permanent Improvement Fund 748; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $510,000.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Recreation and Parks Voted Bond Fund 702:
Department Project OCA Code Object Level 3 Amount
51 510035-100012 (Alum Creek Maintenance Building) 735012 6621 $150,651.71
51 510035-100022 (King Arts Complex Improvements) 723522 6621 $300,000.00
51 510035-100047 (Santa Maria Improvements) 723547 6621 $59,348.29
TO:
Recreation and Parks Voted Bond Fund 702:
Department Project OCA Code Object Level 3 Amount
51 510319-100000 (Safe Playgrounds) 702319 6621 $510,000.00
SECTION 2. That the appropriation of $50,000 in the General Permanent Improvement Fund, or so much thereof as may be necessary, is hereby authorized and approved as follows:
748999-100000
Division: 45-01
Fund: 748
OCA: 643114
Object Level 1: 06
Object Level 3: 6621
Amount: $50,000
SECTION 3. That the monies appropriated in Section 2 shall be paid upon the order of the Finance and Management Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is hereby authorized to transfer $50,000.00 within the General Permanent Improvement Fund 748 for the project listed below:
FROM:
General Permanent Improvement Fund 748:
Department Project OCA Code Object Level 3 Amount
45 748999-100000 643114 6621 $50,000.00
General Permanent Improvement Fund 748:
Department Project OCA Code Object Level 3 Amount
50 500506-100000 (Healthy Places) 748506 6621 $50,000.00
SECTION 5. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Recreation and Parks Voted Bond Fund 702:
510035-100012; Alum Creek Maintenance Building; $150,652 (Voted Carryover)
510035-100022; King Arts Complex Improvements; $300,000 (Voted Carryover)
510035-100047; Santa Maria Improvements; $126,211 (Voted Carryover)
510319-100000; Safe Playgrounds; $0 (Voted Carryover)
General Permanent Improvement Fund 748:
748999-100000; $661,678 (General Permanent Improvement Carryover)
500506-100000; Healthy Places; $0 (General Permanent Improvement Carryover)
AMENDED TO:
Recreation and Parks Voted Bond Fund 702:
510035-100012; Alum Creek Maintenance Building; $0 (Voted Carryover)
510035-100022; King Arts Complex Improvements; $0 (Voted Carryover)
510035-100047; Santa Maria Improvements; $66,863 (Voted Carryover)
510319-100000; Safe Playgrounds; $510,000 (Voted Carryover)
General Permanent Improvement Fund 748:
748999-100000; $611,678 (General Permanent Improvement Carryover)
500506-100000; Healthy Places; $50,000 (General Permanent Improvement Carryover)
SECTION 6. That the Director of Recreation and Parks is hereby authorized to enter into contract with Builderscape, Inc. for the Playground Improvements 2014 project.
SECTION 7. That the expenditure of $560,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 and the General Permanent Improvement Fund 748, as follows:
Recreation and Parks Voted Bond Fund 702:
Department Project OCA Code Object Level 3 Amount
51 510319-100000 (Safe Playgrounds) 702319 6621 $510,000.00
General Permanent Improvement Fund 748:
Department Project OCA Code Object Level 3 Amount
50 500506-100000 (Healthy Places) 748506 6621 $50,000.00
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 10. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.