Explanation
Background:
The Department of Technology (DoT) has undertaken a project to renovate its Data Center. This project will enable DoT Operations to consolidate staff, equipment and services to a single location, resulting in a more efficient utilization of staff and thereby improving the quality of service. The design portion of the project, which was approved by City Council on July 19, 2004, is complete and the department is now ready to move forward with construction.
For the construction phase of the project, Bomar Construction Co., Inc., was selected as the lowest responsive and responsible bidder (through use of the formal bidding process). Bomar Construction Co., Inc will provide all necessary construction services including the moving of equipment, removal of all debris and excess material from the job site and labor. They will also provide materials, tools, furniture, fixtures and other equipment necessary to complete the work.
This ordinance authorizes entering into contract with Bomar for $197,369 for the afore-described construction. This amount is the sum of the original bid (179,426) plus a 10% contingency ($17,943) to be used in the event of cost overruns. These funds will not be used if not needed.
Funds for this contract have been identified in the Department of Technology, Information Services Capital Fund.
This ordinance also authorizes transfers from other projects within the aforementioned fund and also authorizes an amendment to the 2004 CIB, to accommodate the expenditure authorized by this ordinance.
Fiscal Impact: A portion of the funds needed for this project are budgeted within the 2004 Information Services Capital budget. The marginal additional costs are being transferred from other, completed projects.
Emergency: Emergency action is requested to ensure that this project moves forward as soon as possible so that construction can be completed by December 2005 as the Department would like to move on its staff consolidation by early 2005.
Contract Compliance: 311430310 Expiration Date: 03/15/2007
Title
To authorize the Department of Technology to enter into contract with Bomar Construction Co., Inc. for $197,369.00 for construction services; to authorize transfers between projects in the Information Services Capital Fund; to amend the 2004 capital improvements budget; to authorize the expenditure of an amount not to exceed $197,369.00 for the Data Center Facility Renovation Project, and to declare an emergency. ($197,369.00)
Body
WHEREAS, the renovation of the Department of Technology's Data Center is necessary to consolidate operations resulting in more efficient utilization of staff and improve the quality of service, and
WHEREAS, Bomar Construction Co., Inc was selected, through a formal bidding process, to provide construction services for this renovation; and
WHEREAS, the Department desires to enter into contract with Bomar Construction Co. for the afore-described renovation; and
WHEREAS, it is necessary to transfer funds and amend the 2004 CIB for this purpose; and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to enter into contract with Bomar Construction Co. for the Data Center Renovation Project, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
Section 1. That the Director of the Department of Technology is hereby authorized to enter into a construction services contract, with Bomar Construction Co., Inc, for $197,369 for the Data Center Renovation Project.
Section 2. That the City Auditor is hereby authorized and directed to transfer monies within the Information Services Bond Fund, Subfund No. 514-002, Department of Technology, Information Services Division, Division No. 47-02, as follows:
From:
Project Number: 470006|Project Name:Disaster Recovery LBS 12/96|Amount: $739.76
Project Number: 470030|Project Name:Hardware Upgrade|Amount: $14,529.24
To:
Project Number: 470031|Project Name:Facility Renovation|Amount: $15,269.00
Section 3. That the 2004 Capital Improvements Budget is hereby amended as follows, Subfund No. 514-002, Department of Technology, Information Services Division, Division No. 47-02, as follows in order to establish sufficient funding authority:
Current:
470030 Hardware Upgrade $945,000
470031 Facility Renovation $200,000
Revised:
470030 Hardware Upgrade $930,471
470031 Facility Renovation $215,269
Section 4. That for paying for the cost of this project, the expenditure, in an amount not to exceed $197,369, or as much thereof as may be needed is hereby authorized from the information services capital improvement fund, fund 514, subfund 002, Department/Division 47-02, project number 470031 is hereby authorized as follows:
Project Number: 470031|Project name: Facility Renovations| OCA Code: 470031|Obj. Level 1: 06|Obj. Level 3: 6649| Amount: $197,369.00
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, that ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval y the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.