Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract with Nover Engelstein & Associates, Inc., for the purchase of WinWam, a Weights and Measures Field Inspection software solution. The Weights & Measures Section of the Support Services Division is responsible for inspecting the accuracy of scanners, gasoline pumps, scales, as well as verifying weights on pre-packaged commodities. WinWam, a mobile, computer-based system will increase both efficiency and accuracy of the inspections. It is a software solution that consists of modules for package checking, device checking and price verification. It will ensure inspections will be done in accordance with the United States National Institute of Standards (NIST) regulations. Since this application allows for automated processes, it will also increase productivity in the field by allowing the Inspectors more time for inspections, rather than processing paperwork. The data gathered from the inspection can be entered onsite into this application and a report can be given to the customers electronically and immediately.
Bid Information: The selection process for this contract was completed in accordance with the competitive procurement provisions under Section 329.14 of the Columbus City Code. Nover Engelstein & Associaties, Inc. was the only proposal received for SA004294 on March 15, 2012 (0 MBE, 0 FBE). The Support Services Division recommends acceptance of the proposal submitted by Nover Engelstein & Associates.
Contract Compliance: Nover Engelstein & Associates, Inc.'s contract compliance #22-3362483 expires 10-10-2013.
Emergency Designation: This legislation is to be declared an emergency measure to ensure that Weights and Measures inspections are done in accordance to NIST regulations.
FISCAL IMPACT: This ordinance authorizes an expenditure of $38,420.00 from the General Fund for the purchase of inspection software for Weights and Measures Section of the Support Services Division. This expenditure was projected in the 1st quarter financial review of 2012.
Title
To authorize and direct the Finance and Management Director to issue a purchase order to Nover Engelstein & Associates, Inc. for the purchase of a Weights and Measures Inspection software application for the Support Services Division, to authorize the expenditure of $38,420.00 from the General Fund; and to declare an emergency ($38,420.00).
Body
WHEREAS, the Division of Support Services is responsible for the Weights and Measures Inspections; and
WHEREAS, the Division of Support Services, Public Safety Department, has a need to enter into contract with Nover Engelstein & Associates, Inc for a Weights and Measures Inspection application; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to increase inspection productivity in the field using NITS regulations and purchase the necessary software, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a contract with Nover Engelstein & Associates, Inc for the Weights and Measures Inspection application.
SECTION 2. That for the purpose stated in Section 1 hereof, the expenditure of $38,420.00, or so much thereof as may be needed, is hereby authorized from:
Div. 30-02 |fund: 010 | Obj. Level 1: 03 | Obj. Level 3: 3369 | OCA: 320104 | Amount: $38,420.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.