Explanation
Background: This ordinance authorizes the Director of the Department of Finance and Management on behalf of the Fleet Management Division to enter into contract to purchase one (1) 2024 Ford Transit bus from Byers Chevrolet, LLC. This bus will be utilized by the Department of Finance and Management, Fleet Management Division for the transportation of city employees between lots and office buildings in the downtown area.
Fiscal Impact: A total of $52,297.00 will be spent from the Fleet General Obligation Debt Fund, Fund 5205, and has been budgeted.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicles to increase in cost as well as limit their availability. Therefore, emergency legislation is being requested so that Fleet may ensure the pending purchase and delivery of these vehicles, which will not occur without this additional funding.
Title
To authorize the Director of the Department of Finance and Management on behalf of the Fleet Management Division to enter into contract for the purchase of one (1) 2024 Ford Transit bus from Byers Chevrolet, LLC.; to authorize the expenditure of $52,297.00 from the Fleet General Obligation Debt Fund; and to declare an emergency. ($52,297.00)
Body
WHEREAS, the Fleet Management Division intends to purchase one (1) 2024 Ford transit bus and one; and
WHEREAS, Byers Chevrolet, LLC successfully bid and was awarded contract PA004790 - Light Duty Trucks; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to enter into contract for the purchase of one (1) 2024 Ford Transit bus from Byers Chevrolet, LLC so that the bus will be ready for deployment as soon as possible to avoid a possible price increase given the instability of the automobile supply chain and ongoing shortage of chips and other critical supply line parts to produce vehicles, thereby preserving the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order for the acquisition of one (1) 2024 Ford Transit bus from Byers Chevrolet, LLC for use by the Department of Finance and Management, Fleet Management Division.
SECTION 2. That the expenditure of $52,297.00, or so much thereof as may be necessary, is hereby authorized and approved from the Fleet General Obligation Debt Fund, fund 5205 within project 550003.100000 in Object Class 06 per the accounting codes in the attachment to the ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of the Department of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.