Explanation
July 8, 2003
This ordinance is to authorize the Director of the Department of Technology to enter into contract with Medical Manager Health Systems, Inc., for the purchase of an information and billing system for the Health Department's nine clinical operations located at 240 Parsons Avenue. In May 2002, the City's IT Capital Investment Advisory Panel approved the clinic application proposal. The RFP was published in the City Bulletin in September 2002. The City's Purchasing Office distributed 238 solicitations, including 15 MBE's and 7 FBE's. There were five vendors who responded, none of which were MBE's or FBE's. Utilizing a selection committee comprised of five members (1 DoT and 4 Health employees), the final results were as follows:
Vendor Round 1 Round 2 Round 3
Evaluation Evaluation Evaluation
Medical Manager 444.0 432.8 446.4
QS Technologies 426.4 441.4 429.1
CMHC Sys., Inc. 428.6 402.0 Eliminated
Covansys 401.8 Eliminated Eliminated
Comsys 282.4 Eliminated Eliminated
Emergency action is requested to avoid costly delays with the installation of the application. Medical Manager Health Systems, Inc. Contract Compliance number is 59-3396629.
FISCAL IMPACT: Monies are available for this purchase in the Health Dept. capital fund, fund no. 706.
Title
To authorize and direct the City Auditor to transfer funds between the Health Department grants fund and the Health Department capital fund; to appropriate $169,617.62 within the Health Department capital fund; to authorize the Director of the Department of Technology to enter into a contract with Medical Manager Health Systems, Inc. for the purchase of a clinical application for the Health Department; to authorize a total expenditure of $325,000 from the Health Department capital fund; to amend the 2002 Capital Improvement Budget and to declare an emergency. ($325,000.00). (REPEALED BY ORD. 2587-2003 PASSED 12/1/2003)
Body
WHEREAS, the Health Department has a need to purchase an information and billing system for its nine clinical operations located at 240 Parsons Avenue; and,
WHEREAS, in May 2002, the City's IT Capital Investment Advisory Panel approved the clinic application proposal for implementation and funding; and,
WHEREAS, a RFP was developed, advertised in the City Bulletin and sent to 238 potential bidders, including 15 MBE's and 7 FBE's; and,
WHEREAS, through a competitive scoring process, Medical Manager Health Systems, Inc., was determined to be the most responsive and responsible bidder of the five proposals received; and,
WHEREAS, there are sufficient funds available for the acquisition of an information and billing system for the Health Department; and
WHEREAS, an emergency exists in the usual daily operation of the Health Department In that it is immediately necessary to enter into a contract with Medical Manager Health Systems, Inc., for the purchase of a clinical application for the preservation of the public health, peace, property, safety, and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated cash balance in the Health Department grants fund, fund number 251, project number 251999, the sum of $169,617.62 is hereby appropriated to the Health Department grant fund, fund number 251, object level 1 - 10, object level 3 - 5501.
SECTION 2. That the amount of $169,617.62 in section 1 is hereby transferred to the Health Department capital fund, fund number 706, project number 470018, object level 3 - 0886, object level 1 - 10.
SECTION 3. That the amount of $169,617.62 in section 2 is hereby appropriated to the Health Department capital fund, fund number 706, Health clinic application project, project number 470018.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer $155,382.38 within the Health Department capital fund, fund number 706 from the Blind School renovation project, project number 570053 to the Health clinic application project, project number 470018.
SECTION 5. That the Health Department 2002 capital improvement budget be amended as follows: Blind School renovation project, project number 570053, original budget $1,432,498, amended budget $1,262,880.38; Health clinic application project 470018, original budget $0, amended budget $325,000.
SECTION 6. That the Director of the Department of Technology is hereby authorized to enter into a contract with Medical Manager Health Systems, Inc., for the purchase of a clinical application for the Health Department.
SECTION 7. That the expenditure of $325,000 is hereby authorized from the Health Department capital fund, fund no. 706, Project No. 470018, Department of Health, Division No. 50-01, Object Level One 06, Object Level Three 6620, OCA Code 470018.
SECTION 8. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.