Explanation
This ordinance will pay for costs associated with improvements to the shared use path on the Clover Groff Trail at the at-grade trail crossing at Roberts Road. Work will include site work, guardrail replacement, a pedestrian signal and signage.
Bids were received by the Recreation and Parks Department on April 1st, 2014 for the Mudsock Trail - Roberts Road Crossing Project, as follows:
Status Bid Amount
Builderscape MAJ $73,469.00
Columbus Asphalt MAJ $88,530.10
B&C Blacktop MAJ $97,700.00
McDaniels MBE $107,361.00
Principal Parties:
Builderscape, Inc.
Ron Matthews (Contact)
7500 Industrial Parkway
Plain City, OH 43064
614-889-2533 (Phone)
20-0537419 compliant through: 5/3/15
Emergency Justification: So that the project can be completed and open for public use during the 2014 construction season.
Fiscal Impact:
$80,000.00 is available from the Voted Recreation and Parks Bond Fund
Title
To authorize the City Auditor to transfer $80,000.00 within the Recreation and Parks Voted Bond Fund; to amend the 2014 Capital Improvements Budget Ordinance 0683-2014; to authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the Mudsock Trail - Roberts Road Crossing Project; to authorize the expenditure of $73,469.00 and a contingency of $6,531.00 for a total of $80,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, bids were received on April 1st, 2014 for the Mudsock Trail - Roberts Road Crossing Project and will be awarded to Builderscape, Inc. on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding locations for the Mudsock Trail - Roberts Road Crossing Project; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Fund 702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that the project can be completed and open for public use during the 2014 construction season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $80,000.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code O.L. 3 Amount
510316-100125 (P.A. 25 Trail Improvements) 716125 6621 $80,000.00
TO:
Project OCA Code O.L. 3 Amount
510316-100107 (P.A. 7 Trail Improvements) 716107 6621 $80,000.00
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future EAB Legislation.
CURRENT:
Fund 702; Project 510316-100125 / P.A. 25 Trail Improvements / $1,427,534 (Voted Carryover)
Fund 702; Project 510316-100107 / P.A. 7 Trail Improvements / $0 (Voted Carryover)
AMENDED TO:
Fund 702; Project 510316-100125 / P.A. 25 Trail Improvements / $1,347,534 (Voted Carryover)
Fund 702; Project 510316-100107 / P.A. 7 Trail Improvements / $80,000 (Voted Carryover)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Builderscape, Inc. for the Mudsock Trail - Roberts Road Crossing Project.
SECTION 4. That the expenditure of $80,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Bond Fund 702, as follows:
Project OCA Code O.L. 3 Amount
510316-100107 (P.A. 7 Trail Improvements) 716107 6621 $80,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.