ExplanationÂ….
BACKGROUND:
This legislation authorizes both the Director of the Department of Technology (DoT) and the Director of the Department of Public Service, to purchase AutoTURN software from Transoft Solutions Inc. and to enter into agreement with Transoft Solutions Inc. through February 29, 2012 amount not to exceed of $8,805.00.
The Division of Planning and Operations operates several specialized traffic control computers which aids in signal timing changes, lane assignments, widening, choosing between signals and stop signs, two-way stops or multi-way stops. AutoTURN will assist in the modeling, analyzing, and visualizing vehicle movements.
AutoTURN software is supplied by Transoft Solutions Inc., who is the only manufacturer and distributor of the AutoTURN software world-wide.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Transoft Solutions Inc.
WAIVER OF COMPETITIVE BIDDING:
This software was selected out of three difference software programs which were evaluated within the Division of Planning & Operations. AutoTurn was the only software which met all functionality requirements and that is utilized by the City's consultants. The Departments of Technology aand Public Service are requesting this City Council to waive the applicable competitive bidding requirement of the city code in order to facilitate this procurement of software licenses.
EMERGENCY ACTION:
Emergency action is requested to allow timely execution of this contract and to ensure an uninterrupted supply of service.
CONTRACT COMPLIANCE:
Vendor Name: Transoft Solutions Inc. C.C.#: 14 - 0111691 Expiration Date: 11/13/11
FISCAL IMPACT:
Funding associated with this ordinance/purchase in the amount of $8,805.00 is budgeted and available within The Department of Technology, Internal Service Fund.
Title
To authorize both the Director of the Department of Technology (DoT) and the Director of the Department of Public Service, to enter into a contract for software licenses and software upgrades with Transoft Solutions Inc; in accordance with the bid waiver provision of the Columbus City Codes; and to authorize the expenditure of $8,805.00 from the Department of Technology, Internal Service Fund; and to declare an emergency. ($8,805.00)
Body
WHEREAS, the Division of Planning and Operations operates several specialized traffic control computers that utilizes software which aids in signal timing changes, lane assignments, widening, choosing between signals and stop signs, two-way stops or multi-way stops; and
WHEREAS, AutoTURN software is supplied by Transoft Solutions Inc.; and
WHEREAS, this ordinance authorizes both the Director of the Department of Technology (DoT) and the Director of the Department of Public Service, to enter into a contract with Transoft Solutions Inc., per the bid waiver provisions of 329.27 of the Columbus City Code, to purchase software licenses and software upgrades; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations in that it is immediately necessary to purchase this software to ensure an uninterrupted supply of service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That both the Director of the Department of Technology (DoT) and the Director of the Department of Public Service, be and hereby is authorized to enter into contract with Transoft Solutions Inc. for software licenses and sofware upgrades in an amount not to exceed of $8,805.00 for the Division of Planning and Operations.
SECTION 2. That the expenditure of $8,805.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 001|OCA Code: 514265|Obj. Level 1: 03|Obj. Level 3: 3358 |Amount: $8,805.00
SECTION 3. That this expenditure be made per the bid waiver provisions of the Columbus City Codes.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.