Explanation
1. BACKGROUND
The Division of Refuse Collection maintains a large fleet of vehicles in order to service the refuse collection needs of its customers. The vehicles in this fleet require regular washing for the purpose of keeping them clean and free of debris to minimize any fire hazards.
The Division of Refuse Collection advertised and solicited competitive bids for Truck Washing Services in accordance with Section 329.06 and opened them on June 9, 2010.
This ordinance authorizes the Director of the Department of Public Service to enter into contract for truck washing services for the timeframe of August 1, 2010 through February 28, 2011, with 2-1 year renewal options, and to authorize the expenditure of $30,000.00 for the first term of service.
The service start date is estimated to be August 1, 2010. The term of the proposed contract will be August 1, 2010 to February 28, 2011 with the option of 2-1 year renewal periods thereafter. One bid was received from TNT Powerwash, Inc., a majority vendor, on June 09, 2010.
Award is to be made to TNT Powerwash, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against TNT Powerwash, Incorporated.
2. CONTRACT COMPLIANCE
TNT Powerwash, Incorporated's contract compliance number is 92-0184385; and it expires April 29, 2012.
3. FISCAL IMPACT
The Division of Refuse Collection total estimated expenditure for the first term of this contract is $30,000.00. Funds are budgeted and available for this service in the Division of Refuse Collection's 2010 General Fund budget.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow timely execution of this contract and to ensure an uninterrupted supply of service.
Title
To authorize the Director of Public Service to enter into contract for the purchase of Truck Washing Services with TNT Powerwash Inc.; to authorize the expenditure of $30,000.00 from the General Fund, for the Division of Refuse Collection; and to declare an emergency. ($30,000.00)
Body
WHEREAS, the Division of Refuse Collection advertised and solicited formal bids for Truck Washing Services and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this service is used to keep the Division of Refuse Collection's vehicles clean and minimize the fire hazard from debris; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection in that it is immediately necessary to enter into a contract for Truck Washing Services to ensure an uninterrupted supply of service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Public Service be and is hereby authorized and directed to enter into a contract for Truck Washing Services with TNT Powerwash Inc., 708 Internet Drive, Columbus, OH 43207 through February 28, 2011.
Section 2. That for the purpose of paying for Truck Washing Services for the Division of Refuse Collection, the Director of Public Service be and hereby is authorized to expend $30,000.00 or so much thereof as may be needed from Fund 010, the General Fund, Department No. 59-02, Division of Refuse Collection, Object Level One Code 03, Object Level Three Code 3373 and OCA Code 593566.
Section 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.