Explanation
BACKGROUND: For the option to establish five (5) UTC contracts to purchase Water Meters for the Division of Power and Water. The term of the proposed option contract would be one (1) year, expiring December 31, 2007, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 13, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002077). 7 bids were solicited: (MBE-0, FBE-0, MAJ-7). 5 bids received: (MAJ-5). The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Badger Meters, lowest responsive bidder for Items 10, 11, 12, 13, 14, 15, 16, 17, 35, and 53, MAJ, CC#39-0143280, expires 10/18/06, $1.00
AMCO Water Metering Systems, Inc., lowest responsive bidder for Items 1, 2, 3, 32, 33, 34, 36 and 55, MAJ, CC#59-1212543, expires 10/13/06, $1.00
Hersey Meters Co., lowest responsive bidder for Items 4, 5, 6, 7, 8, 9, 21, 22, 23, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52 and 54, MAJ, CC#37-1388051, expires 10/17/06, $1.00
Hughes Water & Sewers, Ltd, lowest responsive bidder for Items 24, 25, 26, 27, 28, 29, 30, and 56, MAJ, CC#59-0559446, expires 2/16/07, $1.00
Consolidated Electronic Wire & Cable, lowest responsive bidder for Item 31, MAJ, CC#36-2131248, expires 11/13/06, $1.00
No Bids were received for Items 18, 19, 20 or 57.
Total Estimated Annual Expenditure: $1,540,000.00, Division of Power and Water.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contract Fund. The Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into five (5) contracts for the option to purchase Water Meters with Badger Meters, AMCO Water Metering Systems, Inc., Hersey Meters Co., Inc., Hughes Water and Sewers Ltd, and Consolidated Electronic Wire & Cable, to authorize the expenditure of $5.00 to establish the contracts from the Universal Term Contracts Fund, and to declare an emergency. ($5.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 13, 2006 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Water Meters, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into five (5) contracts for the option to purchase Water Meters, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Water Meters in accordance with Solicitation No. SA002077 as follows:
Badger Meters, Items 10, 11, 12, 13, 14, 15, 16, 17, 35, and 53: $1.00
AMCO Water Metering Systems, Inc., Items 1, 2, 3, 32, 33, 34, 36 and 55: $1.00
Hersey Meters Co., Items 4, 5, 6, 7, 8, 9, 21, 22, 23, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52 and 54: $1.00
Hughes Water & Sewers, Ltd, Items 24, 25, 26, 27, 28, 29, 30, and 56: $1.00
Consolidated Electronic Wire & Cable, Item 31: $1.00
SECTION 2. That the expenditure of $5.00 is hereby authorized from Universal Term Contracts Fund, Account Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.