Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a design contract with ms consultants, inc. for the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project.
This project, also known as FRA-SR317-10.630 (PID Number 95570), includes the completion of the Project Development Process (PDP) for improvements to S. Hamilton Road from approximately 1500’ south of Refugee Road to approximately 550’ north of Groves Road and Refugee Road from approximately 500’ west of S. Hamilton Road to approximately 1900’ east of S. Hamilton Road. The primary purpose of the project is to upgrade the roadway, sidewalk, bikeway facilities and aesthetic elements within the City of Columbus right-of-way along Hamilton Road in the Eastland Area, also known as Community Planning Area 24.
This planned modification provides funding for the final design of this project.
Original amount of this contract $250,000.00 (Ord. 2793-2013; EL015562)
Modification number 1 $474,943.66 (Ord. 1436-2014; EL016065)
Modification number 2 $1,000,000.00
The total amount of the contract, including this modification is $1,724,943.66.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, inc.
2. CONTRACT COMPLIANCE
The contract compliance number for ms consultants, inc. is 34-6546916 and expires 3/7/16.
3. FISCAL IMPACT
Funds in the amount of $1,000,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. Amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
The department requests emergency designation so as to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify an existing design contract with ms consultants, inc. for the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project; to authorize the expenditure of up to $1,000,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, there is a need to modify a professional engineering services contract with ms consultants, inc., relative to the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project; and
WHEREAS, this project, also known as FRA-SR317-10.630 (PID Number 95570), includes the completion of the Project Development Process (PDP) for improvements to S. Hamilton Road from approximately 1500’ south of Refugee Road to approximately 550’ north of Groves Road and Refugee Road from approximately 500’ west of S. Hamilton Road to approximately 1900’ east of S. Hamilton Road; and
WHEREAS, ordinance 2793-2013 authorized the Director of Public Service to enter into a contract with ms consultants, inc., for the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project in the amount of $250,000.00; and
WHEREAS, ordinance 1436-2014 authorized the Director of Public Service to modify that agreement in the amount of $474,943.66; and
WHEREAS, additional engineering services are needed for the final design phase of the aforementioned project;
WHEREAS, this legislation authorizes the encumbrance and expenditure of additional funds in the amount of $1,000,000.00 for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the requested funding needs to be made available immediately to pay the costs associated with the completion of this scope of work so as to not delay the completion of this project, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget, authorized by Ordinance 0557-2015, be amended to provide sufficient authority in the appropriate project as follows:
Fund / Project / Project Name / Current / Change / Amended
704 / 440005-100009 / UIRF - Holtzman/Main (Voted Carryover) / $342,026.00 / ($342,026.00) / $0.00
704 / 440005-100000 / UIRF - Urban Infrastructure Recovery Fund (Voted Carryover) / $1,455,055.00 / ($132,919.00) / $1,322,136.00
704 / 530103-100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road (Voted Carryover) / $525,057.00 / $474,945.00 / 1,000,002.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100009 / UIRF - Holtzman/Main / 06-6600 / 740509 / $342,025.07
704 / 440005-100000 / UIRF - Urban Infrastructure Recovery Fund / 06-6600 / 590050 / $132,918.59
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road / 06-6600 / 740352 / $474,943.66
SECTION 3. That the Director of Public Service be and is hereby authorized to modify a design contract with ms consultants, inc. relative to final design of the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project.
SECTION 4. That for the purpose of paying the cost of this contract, the sum of up to $1,000,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road / 06-6682 / 740352 / $1,000,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.