Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase transformers for the Division of Power and Water (Power). Single Phase Pole Mount Transformers, Three Phase Pad Mount and Three Phase Subway Transformers are needed to replenish stock for maintenance and new customer services.
The Purchasing Office advertised and solicited competitive bids for the purchase of Transformers for the Division of Power and Water in accordance with Section 329.06 (SA003360). Thirty-eight (38) vendors were solicited: thirty-six (36) MAJ; one (1) MBR; and one (1) F1. Seven (MAJ) bids were received and opened on September 24, 2009.
Contract awards are recommended to ERMCO, in the amount of $92,356.00 and to WESCO, in the amount of $241,888.00, based upon the lowest, responsive and responsible bids received. Attached is a bid evaluation sheet showing bid prices as well as the copper and core loss for each transformer included in this solicitation. The copper and core loss figures establish material quality and are used to evaluate bids.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: WESCO (MAJ), 251723345, expires 01/27/2011
ERMCO (MAJ), 610701489, expires 09/21/2011
FISCAL IMPACT: $126,600 was budgeted for the purchase of transformers. In addition, $625,000 was budgeted for new customer installation equipment in the 2009 Electricity Operating Fund budget.
$1,130,379 was encumbered in 2007 and $309,083 was encumbered in 2008 from the Electricity Operating Fund for the purchase of transformers.
Title
To authorize the Finance and Management Director to enter into contracts with WESCO and ERMCO for the purchase of Transformers for the Division of Power and Water and to authorize the expenditure of $334,244.00 from the Electricity Operating Fund. ($334,244.00)
Body
WHEREAS, the Department of Public Utilities, Division of Power and Water, has a need to purchase Transformers to replenish stock for maintenance and new customer installations; and
WHEREAS, the Purchasing Office received and opened formal bids on September 24, 2009; and
WHEREAS, it is recommended that contracts be awarded to ERMCO and WESCO based upon the lowest, responsive, responsible and best bids; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts to purchase Transformers based upon the lowest, responsive, responsible and best bids received September 24, 2009, SA003360:
ERMCO, Items: 1, 2, 3, 4 and 6, in the amount of $92,356.00
WESCO, Items 5, 7, 8, 9, 10, 11, 12, 13, 14 and 15, in the amount of $241,888.00
SECTION 2. That to pay the cost of the aforesaid purchase, the expenditure of $334,244.00, or so much thereof as may be needed, is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07, and is to be disbursed among the OCA and Object Level Three Codes as listed below:
OCA OL3 AMOUNT
606723 6621 $116,577.00
606749 6621 209,657.00
606764 6625 8,010.00
$334,244.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.